Overview of the Change in Registered Office
The registered office of a company is counted as a place where all the official connections related to the company is sent. Apart from registered office, a company owns many different offices such as corporate office, administrative office, branch office, and factory. Though, it is necessary for the registered office to register itself with the Ministry of Corporate Affairs. Promoters of the company decide the location and place of the registered office. Once registered office is declared via filling INC 22, any changes in the registered office of the company is intimated to the ROC.
The domicile of the company is determined by the registered office of the company. Registrar of Company (ROC) is also decided by the location in which the registered office of the company is situated. Any change in relation to the address of registered office must be informed to the Registrar of Company (ROC) within 15 days.
Reason for Change in Registered Office Address
Stakeholders and the board of directors' residential area often decide the location of the registered office. The only reason considered is their comfort. Although, in some cases need arises to change the registered office location from one place to another.
Registered Office Requirement During Company Registration
It is necessary to announce the registered office the company at the time of incorporation of the company. Submit below-mentioned necessary necessary papers at the time of finalizing a place for your company's registered office.
Make sure that the name and address you have provided on the electricity bill/ water bill/ property tax receipt should match with the NOC certificate provided by the landlord and mentioned in the rental agreement. Moreover, vacant land or a building under construction cannot be assigned as a place for a registered office of a company. Though, it is not required to declare registered office as a commercial or industrial property. A residential property can also be declared as a registered office of a company.
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Types of Registered Office Address Change:
Procedure for Change in Registered Office Address
Let's dig in and go through the procedure that needs to be followed during the change in registered office address as provided in the Companies Act, 2013:
Change in Private Limited Company's registered office within the same state
The below-mentioned procedure is followed, in case of any change in the address of registered office of a Private Limited Company from one place to another within the boundaries of same state:
Necessary Papers required with Form INC-22
Change in the registered office of a Private limited Company Outside the boundaries of existing town, city or village
When the Private Limited Company shifts its registered office from outside the boundaries of existing city, town or village, following procedure is required to be followed:
Necessary Papers Required
Change in the Registered Office of a Company within the same state but from one Registrar of Companies (ROC) to another Registrar of Companies (ROC)
In case of change in the current registered office address of a private limited company from one ROC to another but within the boundary limits of a same state, following norms are need to be followed according to the Companies Act, 2013:
Application to the Regional Director in Form INC-23
Necessary Papers Required
On receiving the confirmation, regional director is communicated within 30 days from the date of receiving the application by the Regional Director of the Company.
Once you have received the order of the Regional Director, you need to file Form INC-22 with the registrar of Companies. Following necessary papers you may need to attach:
Change in the Registered Office of a Private Limited Company from one state to another state or from the jurisdiction of one ROC to another
Following procedure is followed in the above mentioned case:
Publish a notice in a daily newspaper both in English and in Principal language of that district where registered office is situated.
Individual Notice on each debenture holder, depositor, a creditor of the company is sending indicating the matter of application and stating that any person whose interest is likely to be affected by the proposed alteration in MOA.
Obtaining no objection within 21 days from the Regional Director states that it will be considered for the shifting of the registered office.
Necessary Papers Required
Regional Director will serve you his confirmation within 30 days from the date of receiving the application.
The next thing the company has to do is file Form INC-28 with the ROC within 30days from the date of submission.
Thereafter, Form INC-22 is filed with the ROC within 15 days of the change in the registered office of the company along with the following necessary papers:
Change in the address of a Private Limited Company depends upon the scenario whether the address change is within the state or from one state to another, within the same ROC or the ROC is different. Procedures are followed according to the Categorization which is prescribed in the Companies Act, 2013. For any queries related to change in the private Limited Company Address, reach us at CorpBiz.
Frequently Asked Questions
The registered office of a company is counted as a place where all the official connections related to the company is sent.
Yes. There are four sorts of case for the shifting of registered address of the organization. Kinds of cases are as follows:
- Change in the Registered Office of a Private Limited Company within the same state.
- Change in the Registered Office of a Private Limited Company within the same state but outside the existing city, town or village within the same Registrar of Companies (ROC).
- Change in the Registered Office of a Company within the same state but from one Registrar of Companies (ROC) to another Registrar of Companies (ROC).
- Change in the Registered Office of a Private Limited Company from one state to another state or from the jurisdiction of one ROC to another.
There is no charge to change your registered address, and it usually takes around two working days for your application form to be processed.
It isn't fundamental, however prudent that at whatever points an organization amends its articles, it ought to guarantee that ensuing to the amendment, the AOA is according to the format indicated under the Companies Act, 2013.
Each business element has a chief place of business which characterizes the personality of the substance and its place of home. On account of an organization, this chief place of business is called registered office and if there should arise an occurrence of partnership or different business form it is call its head office.
The appropriate response relies upon case to case. In case the change of registered office is inside a similar city then this is the least demanding technique. Notwithstanding while at the same time changing starting with one state then onto the next it will require approval of the regional director of the organization.
The adjustment in the ROC must be intimated to the registrar of companies by filing structure INC-22, with which supporting report as the proprietorship papers/Rent understanding and NOC from the owner is attached. The Form INC-22 must be attested by a rehearsing Chartered Accountant or Company Secretary or a Cost and Management Accountant.
- A copy of the registered office address
- A copy of the utility bill (not older than two months)
- NOC for the use of area obtained from the owner
- Special Resolution
- Water Bill/Electricity Bill
- Property Tax Receipt
- NOC obtained from landlord regarding Registered Office
- Lease agreement between landlord and the company