Name: Annual Compliances Private Limited in India - corpbiz
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Annual Compliance for Private Limited Company

Simplify your annual compliance for private limited company by partnering with Corpbiz- your go-to partner for ROC compliance in India. File your tax returns, report financial statements, and fulfil general compliance stress and error-free- Contact us today and get 40% off on our packages.

What’s included?

Assigned Accountant and CSM
ADT-1 Filing
DIN-EKYC Filing

MGT-7 Filing
AGM Report
ITR-6 Filing

Assisted 5000+ Companies in Annual Filing of Pvt Ltd Companies

Need Help with Annual Compliance for Private Limited Company?

Annual compliance for private limited companies must be filed in accordance with the Ministry of Corporate Affairs (MCA) and Registrar of Companies (ROC). By engaging our experienced consultants, lawyers and accountants with over 15 years' experience, you gain peace of mind knowing your annual returns and statutory reporting are handled accurately and promptly. At Corpbiz, we are here to help you with worry-free annual compliance for private limited company.

With Corpbiz’s one-stop AI-powered compliance services, you can easily submit ROC-mandated reports, financial statements, director KYC, and MSME returns. We also assist with event-based compliance requirements in the event of changes to your capital structure, management, directors, or registered office.

At Corpbiz, we also provide tax and non-registrar filing returns service to help you complete your monthly, quarterly, and yearly obligations to ensure financial transparency and maintenance of statutory registers of the company. We have 98% on-time filing rate. Book a 1:1 personalized virtual meeting today and fulfil your requirements of annual compliance for private limited company.

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What is Annual Filing of Pvt Ltd Company?

The annual filing of Pvt Ltd company in India is a mandatory compliance obligation that ensures a company is running as per the Companies Act of 2013 and Income Tax Act of 1961.

The procedure involved filing of financial statements, MCA-ROC mandatory requirements, and tax filing returns for annual compliance for a private limited company.

What are the Benefits of Private Limited Annual Compliance?

The benefits of private limited annual compliance include avoiding penalties, complying with authorities, enhancing trust among investors, and ensuring financial stability for the company.

Saves Lakhs in Fines

On-time annual compliance for a private limited company saves the business’s money by preventing fines and penalties. The non-compliance can amount to hefty charges and legal disputes. Your company can also face disqualification from the ROC and license cancellation.

Increases Trust

Continued private limited annual compliance and regular filings demonstrate a company’s transparency and integrity, building and enhancing the trust of creditors and investors. This benefit of annual compliance for private limited company can't be ignored.

Helpful in Raising Funds

Investors and venture capitalists look for companies that are 100% transparent and compliant with mandated regulatory authorities, making it easier for such companies to raise funds and obtain capital.

Ensures Continued Business Operations

The noncompliance can amount to business closure and permit revocations. With continued annual compliance for a private limited company, you can ensure smooth day-to-day and long-term business continuity via annual compliance for Pvt Ltd company.

Supplements Decision Making

With up-to-date KYCs, deposits, outstanding loans, and financial statements, you can make informed decisions related to your business growth through clear company standing and projections. It is one of the benefits of private limited annual compliance.

Good Standing

Annual ROC compliances for private limited companies assist a legal entity to remain active with the Registrar of Companies. Any noncompliance will lead to the ROC striking your company’s name from its register.

Checklist for Annual Compliance for Private Limited Company

The checklist of annual compliance for private limited company is as follows:

Submission of DPT-3 (deposits and outstanding loans) by June 30 each year.
Holding an annual general meeting within six months after the end of the financial year.
Financial statement reporting (balance sheet, profit & loss account, and cash-flow statement) via Form AOC-4 after the conclusion of AGM.
General annual return filing through Form MGT-7 within 60 days of the Annual General Meeting (AGM).
Holding board meetings at least four times a year.
Income tax filing through ITR-6 by September 30th.
Submission of the income tax audit report within the prescribed deadline of the Income Tax Department.
Assessment and payment of advance tax through Challan ITNS 280 under the head “Advance Tax 100” on a quarterly basis.
Monthly, quarterly, and annual GST filing as per pre-determined deadlines.
Submission of tax-deducted at source (TDS) returns as per the Income Tax Department.

Who Must Fulfil Annual ROC Compliance for Private Limited Companies?

Startups
Small companies
Large and medium corporations

Documents Required for Annual Compliance for Private Limited Company

What are the Key Documents for Annual Compliance for Private Limited Company?

The list of documents for annual compliance for private limited company is as follows:

A copy of the original company registration certificate.
Permanent Account Number (PAN) of the company.
Goods and Services Tax Identification Number (GSTIN) of the business entity.
Incorporation documents like the MOA and AOA.
Registered business address of the company’s official place of business.
Financial statements like balance sheets and cash-flow statements.
Share capital allotment and subscription details.
Profit and loss accounts and ledger.
Details of the change in shareholding and capital structure.
Reports on the change or appointment of new directors.
A copy of the board meeting minutes and the annual general meeting.
Digital Signature Certificate (DSC) of the authorized signatory.
Director Identification Numbers (DINs) of all directors.

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How to Fulfil Annual Compliance for Private Limited Company?

Scroll down and find out how to fulfil annual compliance for private limited company with Corpbiz’s expert guidance, as explained below:

Step 1: Contact Us

The first step is to connect with us and explain your company’s activities and structure to our executive.

Step 2: Get in Touch with the Individual Manager

After you’ve obtained our services for the annual filing of Pvt Ltd company, we’ll assign you an individual case manager who will guide and connect with the necessary resources throughout the process.

Step 3: Preparation of Filings

Our business experts and Chartered Accountants will help you prepare financial statements, such as balance sheets, ledger books, profit & loss accounts, and cash-flow statements. We’ll also collect information of the company’s debts, basic organization structure, director KYC, and related business data.

Step 4: Collection of Documents

We’ll gather mandatory documents like fiscal statements, outstanding loans, audit reports, digital signature certificates, and a copy of the company’s registration certificate for annual compliance of Pvt Ltd company.

Step 5: Submission of Returns

Once we’ve collected all the mandatory information and documents to meet the needs of annual compliance for private limited company, we’ll move ahead with the filings to the respective authorities, namely the ROC and Income Tax Department.

Simplify your annual compliance for private limited company with Corpbiz. File ROC, tax, and audit reports on time. 5,000+ companies trust us.

What are the Types of Annual compliance for Pvt Ltd Company?

The types of annual compliance for Pvt Ltd company are as follows:

Commencement of Business- INC-20A

Once a corporation has received its share capital, it must commence its business operations and declare the same using INC-20A. We’ll help you submit this Form within 180 days of your company’s incorporation. The noncompliance amounts to INR 50,000 for the company and INR 1000 for directors.

Auditor’s Appointment- ADT-1

Within the 30 days of the company’s incorporation, you must appoint the company’s auditor with the board’s approval. Our associates will assist you in intimating the Registrar of Companies (ROC) within 15 days of such appointment. It is a key annual compliance for private limited company.

Board Meeting

You must hold the first board meeting within 30 days of incorporation, ensuring a minimum of four meetings throughout the year. All meetings must be held at an interval of 120 days. An INR 25,000 levy will be imposed on the director against failure.

Annual General Meeting (AGM)

An annual general meeting must be conducted within nine months from the end of its first-ever fiscal year since incorporation. From the second year, the AGMs must be conducted six months from the end of the financial year. Our executives will ensure you record minutes relating to the final approval of financial statements, distribution of profits, appointment of auditors/directors, and related miscellaneous matters.

AOC-4 Financial Statement Filings

Our accountants will help you prepare and submit the company’s financial statements, including cash-flow statements and balance sheets, to ensure financial transparency and stability. It’s a way to meet requirements of annual compliance for private limited company.

MGT-7 - Annual Returns

The MGT-7 filing includes information on the organizational structure of your company, such as members, shares, debentures, outstanding debts, and business activity. We’ll submit the Form within 60 days of the annual general meeting (AGM) on your behalf.

DIR-12: Appointment/Resignation of Directors

If there’s a change or update in the directors in your company, then we’ll file the DIR-12 to reflect such a change, namely, a new appointment, resignation, or retirement, within 30 days of such change.

DIR-3 KYC: Director KYC Submission

This form is used for both new and old directors of the company. Before a company is registered, all directors must obtain a director identification number (DIN). Now, as per the latest directives of the MCA, all directors are mandated to submit their KYC details annually by September 30th. Non-compliance can lead to a penalty of INR 5,000.

DPT-3: Return of Deposits

This form includes data on the company’s debts and deposits to ensure financial transparency and protect the interests of creditors and investors. We’ll use this form to report details of your deposits and other non-deposit receipts annually by June 30th if you’re a private/public/one-person/section 8 company.

Directors’ Report

An abridged version covering all required information for small companies under Section 134 must be prepared. It should be authorized by the Chairperson or at least two directors.

Charge Filings- CHG-1

We’ll submit this form to register or modification in the creation or modification of a charge of asset as a mortgage or hypothecation. This form provides an overview of the company’s debts on assets. It must be submitted within 30 days of such creation or change.

MSME Filing

Any private corporation engaged/involved with small and micro enterprises (MSEs) must submit the return in case there are any unpaid payments for more than 45 days. We’ll file the report by October 31st and April 30th.

Director’s Report

As per Section 134 of the Companies Act of 2013, all directors are required to submit a financial statement and board report relating to reserves, CRS, and audit.

CSR Registration

All companies must register for Corporate Social Responsibility (CSR) through the E-Form CSR-1 with the Ministry of Corporate Affairs (MCA), with subsequent registration in the National CSR eXchange Portal.

CSR-2

Any private corporation with a net worth of INR 500 crore & above, annual turnover of INR 1,000 & over, or net profit of INR 5 crore or more must make an annual submission to the ROC. Our associates will help you with it alongside the AOC-4, XBRL, and related filings.

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Event-Related Private Limited Annual Compliance

Apart from annual filings, there are various types of related compliances that are mandated if they occur in the company. Some key event-related private limited annual compliances are as follows:

Any modification or change in authorized (SH-7) or paid-up capital (PAS-3).
In case of allotment or transfer of shares (PAS-3).
If the company has provided a loan to other businesses and legal entities (MGT-14).
Loan disbursement to a director (MGT-14).
Appointment of new director (DIR-12).
Change or modification in the company’s bank account, such as opening or closing the account; any alteration in the authorized signatory must be reported (MGT-14).
Appointment or change in the company’s statutory auditors (ADT-1).
Any non-compliance will result in penalties if a company fails to provide the above-mentioned details.

Non-Registrar Annual Filings of Pvt Ltd Company

There are non-registrar annual filings of Pvt Ltd company that aren’t related to the Registrar of Companies (ROC), but are mandatory for effective governance of a business entity. Governed by various departments such as the Income Tax Department, some compliances are as follows:

Payment of taxes, including annual, advance, tax-deducted at source (TDS), tax collected at source (TCS), professional tax, and GST.
Filing of monthly, quarterly, and yearly GST returns.
Monthly and quarterly TDS submissions.
Income tax return filing.
Audit report submission.
Half-yearly filing of Employees’ State Insurance Corporation (ESIC) returns.
Provident fund reporting.
Filing of professional tax returns.

What are the Featuresof Annual Compliance for Private Limited Company?

The features of annual compliance for private limited company are as follows:

Mandatory for all types of private corporations irrespective of their business size and turnover.
Timely filings with the Ministry of Corporate Affairs (MCA) as per the prescribed deadlines for ROC compliance for private limited companies.
Details on auditors’ and directors’ appointments and KYC are submitted as part of the annual filing of Pvt Ltd companies.
Details on total deposits and unpaid dues/loans must be reported via the DPT-3 to ensure transparency.
All new directors and current ones should obtain/update their Director Identification Number (DIN).
The annual general meeting is mandated within 9 months of company registration.
At least four board meetings should be conducted in a financial year.
Books of accounts, financial statements, internal governance, and statutory registers must be maintained to support the annual compliance for Pvt Ltd company.
Annual income tax return filing is mandated by the Income Tax Department.
Goods and Services Tax reporting through monthly, quarterly, and annual return filing as per company size.
MSME return filing is compulsory for private companies with micro and small suppliers.

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What is the deadline for Filing Annual ROC Compliances for Private Limited Companies?

The detailed list of important due dates for filing annual ROC compliances for private limited companies-

S. No.	Type	Relevant Form	Due Date
1	Commencement of Business Operations declaration	Form INC 20A	Within 180 days of incorporation.
2	Annual General Meeting	-	Within 9 months of incorporation and subsequently within 6 months every year.
3	Mandatory Appointment of Auditor	Form ADT-1	Within 15 days of the annual general meeting.
4	Board Meetings	-	Four times a year with two meetings within 120 days gap.
5	Financial Statement Declaration	Form AOC-4	Within 30 days of the annual general meeting.
6	Annual Return of Small and One-Person Companies	Form MGT-7A	Within 60 days from the AGM.
7	Director KYC Submission	Form DIR-3 KYC	September 30th each year
8	Board Resolution Filing	Form MGT-14	Within 30 days of filing of the resolution.
9	Return of Deposits / Outstanding Loans	Form DPT-3	June 30th each year.
10	Disclosure of Interest in Other Companies	Form MBP-1	Within 30 days of the first board meeting.
11	Active KYC of a Company	Form INC-22A	Within 180 days of incorporation.
12	Director Declaration of Good Standing	Form DIR-8	Each financial year end.
13	Individual Director’s Report	-	Within 21 days before the AGM.

Corpbiz Services for Private Limited Annual Compliance

Manage your compliances in real time through Corpbiz’s services for private limited annual compliance:

MCA Portal Management
Now you can manage your individual MCA portal, as launched by the Ministry of Corporate Affairs, which helps you track obligations in real-time. We assist with login, submissions, and setting timely reminders to avoid penalties.
Automated Compliance Dashboards – Cloud-Based Documentation
We provide online ledgers and books to automate your financial and ROC compliance obligations. Automatically generate your TDS, GST, and ROC returns error-free and stress-free.
Dedicated Advisor – One Person Expert
You’ll get a dedicated manager as your single point of contact for all compliance needs, offering expert assistance throughout your journey.
Accounting
Our Chartered and Cost Accountants prepare your financial statements and books of accounts to monitor financial stability and ensure timely MCA compliance.
Secretarial Services – Never Miss a Deadline
Corpbiz’s expert compliance team helps prepare documents and schedule board and annual general meetings as per MCA-compliant guidelines.
Tax Dashboard
We help you complete all tax obligations including income tax returns, professional tax, advance tax assessments, GST, and TDS filings.

Why Trust Corpbiz for Annual Compliance for Pvt Ltd company?

No Hidden Charges

We’ve a 100% transparent fee structure for all our packages- no extra or hidden charges.

Individual Case Manager

Your individual case manager will assist you in aligning your business needs with compliance requirements- stay compliant always.

Real-Time Updates- Get Constant Updates

Track your request progress in real-time- from anywhere and anytime. Saves Lakhs in Penalties. You don’t need to visit any government office.

Continued Compliance Monitoring

Our compliance associates monitor regulatory and legislative developments to ensure your company remains compliant with the latest developments.

24/7 Support Service

Get solutions through our uninterrupted customer service for all your issues 24/7.

EMI Facility Available

Now access our services anytime through EMI with leading banks for annual compliance for private limited company.

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FAQs on Annual Filing for Private Limited Company

Yes, the entire annual compliance for private limited company is an online process, which can be completed through the Ministry of Corporate Affairs (MCA) portal for various ROC mandates. Tax filings and related regulatory requirements can be done through their respective authorities. For expert guidance, contact Corpbiz.

With on-time private limited company compliance, you can:

Save money and avoid legal issues like business closure, disputes, and license cancellation.
It protects the company’s directors from being liable against the company’s defaults.
The company can raise funds and capital through their good standing.
You can keep your business as “active and operational”, saving it from being stricken off.
Establish a brand image in the market by regular filings and compliance.
Strengthen your financial health through constant internal monitoring.

The list of primary annual compliance for private limited company is as follows:

Auditor appointment- ADT-1
Commencement of business (INC-20A)
Active KYC of the company (INC-22A)
AGM- annual general meeting
Director’s DIR KYC
Financial reporting- AOC-4
Income tax filing- ITR-6
GST reporting
Annual return filing of a company- MGT-7
Non-disqualification of director reporting (DIR-8)
Appointment/resignation of director (DIR-12)
Board resolution filing (MGT-14)
Number of deposits and loans (DRT-4)

All private companies should hold at least 4 board meetings, starting with the first one within 30 days of incorporation. No two meetings should have a gap of more than 120 days.

If you miss any due date, then the Registrar of Companies (ROC) will levy hefty fines and penalties against your company and the director in-charge.

Yes, all private companies in India are required to fulfil yearly ROC compliances as per their business size, irrespective of turnover and profits, as mandated by the MCA.

Yes, all companies must have their books audited by a certified CA or Cost Accountant before AOC-4 filing with ROC.

All companies must file the MGT-7 Form with the director’s report, even if the company is not operational.

No, it is not mandatory to pass a resolution for every general meeting. However, minutes must be recorded.

No, the auditor’s nominal term is five years.

Yes, if a company meets any of the following conditions:

Goods turnover ≥ INR 40 Lakhs
Service revenue ≥ INR 20 Lakhs
Interstate business
E-commerce operations
Reverse charge mechanism applicability

Submit the ADT-1 form for appointing an auditor. This form is also used for reappointment after five years.

Registrar of Companies (ROC) operates under the Ministry of Corporate Affairs (MCA), and all limited liability companies must comply with ROC mandates annually.

Some of the penalties include:

Commencement of business: INR 50,000 + INR 1,000/day
Auditor Appointment: INR 25,000 to INR 5 Lakhs
First Board Meeting: INR 25,000
AGM: INR 1 Lakh + INR 5,000/day
Director's Interest Disclosure: INR 1 Lakh
AOC-4: INR 10,000 + INR 100/day
MGT-7: INR 10,000 + INR 100/day
DIR-12: INR 50,000 + INR 500/day
Director KYC: INR 5,000

The primary purpose is adherence to government laws, protection of investors & creditors, improving the company’s reputation, and ensuring financial discipline.

Yes, if the company’s paid-up capital is INR 10 Crore or above. Below this, appointing a CS is optional but recommended for good governance.

Annual Compliance for Private Limited Company

Need Help with Annual Compliance for Private Limited Company?

What is Annual Filing of Pvt Ltd Company?

What are the Benefits of Private Limited Annual Compliance?

Saves Lakhs in Fines

Increases Trust

Helpful in Raising Funds

Ensures Continued Business Operations

Supplements Decision Making

Good Standing

Checklist for Annual Compliance for Private Limited Company

Who Must Fulfil Annual ROC Compliance for Private Limited Companies?

What are the Key Documents for Annual Compliance for Private Limited Company?

How to Fulfil Annual Compliance for Private Limited Company?

What are the Types of Annual compliance for Pvt Ltd Company?

Commencement of Business- INC-20A

Auditor’s Appointment- ADT-1

Board Meeting

Annual General Meeting (AGM)

AOC-4 Financial Statement Filings

MGT-7 - Annual Returns

DIR-12: Appointment/Resignation of Directors

DIR-3 KYC: Director KYC Submission

DPT-3: Return of Deposits

Directors’ Report

Charge Filings- CHG-1

MSME Filing

Director’s Report

CSR Registration

CSR-2

Event-Related Private Limited Annual Compliance

Non-Registrar Annual Filings of Pvt Ltd Company

What are the Featuresof Annual Compliance for Private Limited Company?

What is the deadline for Filing Annual ROC Compliances for Private Limited Companies?

Corpbiz Services for Private Limited Annual Compliance

Why Trust Corpbiz for Annual Compliance for Pvt Ltd company?

No Hidden Charges

Individual Case Manager

Real-Time Updates- Get Constant Updates

Continued Compliance Monitoring

24/7 Support Service

EMI Facility Available

FAQs on Annual Filing for Private Limited Company

Can I submit the annual filing of Pvt Ltd company online?

What are the advantages of maintaining timely private limited company compliance?

What are the major filings for a private limited company?

How often do I need to hold board meetings for my private limited company?

What will happen if I miss any deadline for annual ROC compliance?

Is it mandatory to fulfil annual ROC compliances every year?

Do I need to get my financial statements audited before filing?

Do I need to file director’s report even without operations?

Is it compulsory to pass a board resolution for every general meeting?

Do I need to appoint an auditor each year?

Is GST compliance mandatory?

Which form should I file for the appointment of the statutory auditor?

What is the annual ROC compliance for private limited companies?

What are the penalties for non-compliance?

What is the main objective of annual compliance?

Do I need to appoint a company secretary?

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Neha Dawra

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