Overview of Accounts Receivable Services
Accounts receivable services help the organization to effectively and effortlessly deal with their key finance functions that will generate and impact the cash flow in the organization. Healthy cash flow in the organization is crucial for marinating strong and vibrant business. Accounts receivable services make quicker payments accessible in the organization. In order to meet the requirement of cash flow an organization must have effective accounts receivables process which makes sure that the company will receive payments in a specific period of time. Furthermore, it improves their collection rates and ensures faster processing of invoices which will lead to increase in the cash flow.
Accounts receivables massively affect the organization's cash flow activities. If not done effectively, it can debilitate the company’s finance. On the other hand, strong account receivables help organizations to produce higher incomes. Outsourcing these accounts receivable services to a team of experts can yield unexpected successful results.
Benefits of Accounts Receivable Services
Availing accounts receivable services serves you many benefits such as it results in saving time, money and resources. Though, working on accounting receivables in-house without the help of an expert team can reduce your profits and extra work. Accounts Receivable Services can prove fruitful to your organization in the following ways:
- Upgrade your Accounts Receivable Process
Accounts receivables outsourcing helps you in collecting payments rapidly and within the necessary time. Additionally it also guarantees that there's no deferral in the payment collection, the service provider choose to go with customer-friendly options and advanced electronic billing.
Your presence is not required at time of payment processing because all mobile and electronic transfers are handled properly. In addition, a few payment choices let your clients pick their favoured method of payment and pay before the due date. Thusly, this improves the income of the organization.
- Reduce Time and Cost
At the point when you work such services in-house, it is both exorbitant and tedious. You may need to invest both your time and money in building accounts receivable department, hiring staff and on infrastructure.
Though, when you outsource AR services, you are required to pay just for the services you have employed them. Henceforth, through outsourcing, you can spare your adequate time and cost.
- Let you Concentrate on your Core Business Operations
By appointing your accounts services to the expert, you can concentrate on crucial business tasks so they can grow and expand. The outsourcing accounts receivables service provider keeps a track of all those people who often make delay payments. AR service providers’ works with you and give you ample amount of time to grow and build your company to its complete potential.
- Effective Customers’ Screening
One who holds mastery in accounts is better ready to set clear credit policies and inspect the credit value of numerous customers. They comprise of the skills to figure out from the few customers that who have a solid record of credit history and hence, are able to pay you back before the deadline. Such ability can help you in saving cash for quite a while.
- Faster Collections
More defers you make in gathering the overdue amount, the lesser sum your organization will recover. The more your accounts get late by a month or year; you will lose more money which will straightforwardly affect your cash flow.
Steps involved in the Process of Account Receivable Services
The steps engaged with account receivable services may differ for various sizes of firms. On one side, bigger firms have a bigger income and consequently, they don't hesitate before investing in profoundly skilled IT systems and credit management systems.
On the other hands, little firms have constrained assets and therefore they can't put such a great amount in recruiting. Rather, they outsource and spare their time and cost both.
- Establish Credit Practices
The organization needs to make a credit application process. On observing applicant’s credit-worthiness, it will decide whether to offer goods on credit or not. It is upto the organization to decide the offering of credit to single customers or other businesses.
Moreover, the organization will build a few terms and conditions for credit deals which must conform to Federal laws using a loan. Additionally, the document must mention the prerequisites and commitments of the customers. For example, the organization must make its customers known about the interest rates for the credits.
- Invoicing and Billing for Customers
A receipt is a document that a client gets on the acquisition of specific products or services. The receipt comprises of data, for example, the expense of items/services rendered, details of the same, and the payment date.
Every invoice has its own unique invoice number that one can retrieve easily. They are given as per the customer’s choice, that is, either in physical form or electronic form. In most of the cases, companies prefer electronic invoice since they are cost-effective and convenient.
- Monitor Account Receivable
At the point when you are finished with invoicing, the next step is to track accounts receivable with the help of Accounts Receivables Officer. The officer will scrutinize the payment deposited the supplier’s bank account, put it into the AR system, and allocate it to an invoice.
The officer is responsible for reconciling the AR ledger which ensures that payments are properly posted. Moreover, it issues monthly statements to its clients, which provides customers’ information about the amounts owed.
- Accounting for Account Receivable
The Collection Officer finalizes the due date for payments of both bad and the unpaid debts. When the official has inspected the unpaid debts, the accounts department will make journal entries to record the deals. Moreover, the accounts department is likewise at risk for confirming discounts made on early discounts.
What is Invoicing and Billing?
Are your clients paying invoices on time? Are your payments postponed by clients because of invoice being absent? Do you have a framework to track if invoice reaches to the client? Let us discover an answer and plan a consistent work process to guarantee precise and convenient submission of invoices to your clients.
The genuineness of your cash flow relies upon the time the executives and precise billing you give to your client. An Invoicing is a list of item and services you send to the client or customer which contains the costs they owe to your business.
Customer Accounts Reconciliation
Do you check your receivables much of the time and do a customary follow-up so that your client pays you in time? Are your clients calling in relation to any late fees, short pays etc? We should go further to maintain a strategic distance from any problems on payments and reconcile our clients every now and again.
We send an accounts statement to client intermittently to avoid delay in payments. Our devoted collaboration intimately with the client's place of contact updates the accounts.
What is Business to Business Collections?
Are your receivable are really past due? Is it a frequent thing happening for your customers? You may need to change your approach connecting with your customers before it gets past due.
A frequent touch-base with your customer for product feedback, charges/services etc help build a rapport. Our team discusses the statement of accounts, share aging of invoice, identifies the cause of the delay, fixes it and creates a process flow with control checks to avoid delays.
End-to-End Accounts Receivables Services from Corpbiz
- Sales orders processing
- Invoicing and billing
- Invoice receipt verification
- Invoice reconciliation with payments
- Monthly Open Balance Statements to Customers
- Debtor Aging Report Preparation and Processing
- Payment follow-ups
- Credit Memo processing
- Customer reconciliations
- Credit Control Tools with Continuous Monitoring
- Customer help desk
- Dispute / Chargeback management
- CST C-forms/ GST Form collection
- Bad Debts/ Delinquency Management
- Recovery suites handling
Frequently Asked Questions
Skills person delivering account receivable services need: strong math, typing, and computer skill, especially with bookkeeping software, excellent communication, research, problem solving, and time management skills along with high level of accuracy, efficiency, and accountability.
Having to handle accounts and large sums of money day and day out, the accounts receivable job description can get fairly stressful.
The key role of an employee who works as an Accounts Receivable is to ensure their company receives payments for goods and services, and records these transactions accordingly.
The main objective in Accounts Receivable management is to minimize the Days Sales Outstanding (DSO) and processing costs while maintaining good customer relations. Account receivable management determines the charges before sending bill of product and services they provide.
The five components of the internal control framework are control environment, risk assessment, control activities, information and communication, and monitoring.
An example of accounts receivable includes an electric company that bills its clients after the clients received the electricity. The electric company records an account receivable for unpaid invoices as it waits for its customers to pay their bills.
The difference between accounts receivable and accounts payable is accounts receivable are the amounts owed to a company by its customers, while accounts payable are the amounts that a company owes to its suppliers.
Create folders for each of your customers. Keep copies of contracts and invoices in these folders, and move active invoices to the accounts receivable file in order of payment date. Use sign-out cards to replace vendor and customer folders that have been moved to accounts payable and accounts receivable files.
As credit sale results in increase in the income (sale revenue) and assets (receivable) of the entity, assets must be debited whereas income must be credited. The double entry is same as in the case of a cash sale, except that a different asset account is debited (i.e. receivable).
The two main causes of a declining ratio are changes to the company's credit policy and increasing problems with collecting receivables on time.
Internal controls are procedural measures an organization adopts to protect its assets and property. Broadly defined, these measures include physical security barriers, access restriction, locks and surveillance equipment.
Accounts receivable turnover is described as a ratio of average accounts receivable for a period divided by the net credit sales for that same period. This ratio gives the business a solid idea of how efficiently it collects on debts owed toward credit it extended, with a lower number showing higher efficiency.