Legal Documentation

Application Guide to Police Clearance Certificate

calendar11 Jun, 2024
timeReading Time: 3 Minutes
Police Clearance Certificate

Acquiring a Police Clearance Certificate (PCC) is essential for everyone looking for work, housing, or educational possibilities overseas. This law enforcement agency-issued document attests to the applicant’s lack of a criminal history and active legal issues. Depending on the application country, the nationality of the applicant, and the particular needs of the destination country, the procedure may differ considerably.

This article provides a thorough rundown of the PCC application procedure, including all required paperwork, actions to take, possible obstacles, and advice for a seamless and effective process. For anyone planning to go abroad, whether a professional, student, or expatriate, knowing how to obtain a PCC is crucial to ensuring there are no legal obstacles in the way.

Who can Apply for a Police Clearance Certificate?

Three types of individuals can apply for a Police Clearance Certificate –

  • Indians who stay in India
  • Indians who stay outside India
  • Foreign nationals who stay in India

Documents Required for Police Clearance Certificate

The paperwork required for the Police Clearance Certificate is as follows –

  • Proof of Identity
  • Residential Proof
  • Birth Certificate
  • Bachelor’s Certificate or CENOMAR
  • If married, then a Marriage Certificate
  • Evidence of Finance management
  • Recent photographs

Contents of the PCC Application Form

The contents of the PCC application form are as follows –

  • Passport Number, issuing date, and expiry date
  • Name of the country for which a Police Clearance Certificate is required
  • Name of the Applicant (including first, middle, and last name)
  • Date of birth & gender
  • Status of Marriage
  • Type of Indian Citizenship
  • Type of Employment
  • Educational Qualification
  • Details of the family (including the full name of any one of the mother/ Father/ or even legal guardians)
  • Complete Residential Address Details
  • Nearest Police Station of the concerned jurisdiction
  • Contact Details
  • Temporary residential address details (if any)
  • Two references from that city with their name, contact details, and residential address
  • If at any time there were any criminal proceedings against the applicant, its details have to be provided
  • Self-declaration
  • Place of filling of form and the current date

Procedure for Applying a PCC

The procedure for applying a PCC for each type of individual is as follows –

  • Indians who Stay in India

Step 1: The applicant has to register themselves or simply log in through the Passport Seva Portal.

Step 2: Now you have to fill out the form by clicking on the ‘Apply for Police Clearance Certificate’.

Step 3: After completing the form, the applicant has to choose the option of ‘Pay and schedule appointment’ given under ‘View saved/submitted Applications’.

Step 4: Now you have to make the payment of the application fee and then print the receipt containing the reference number of the application.

Step 5: You must visit the nearest Passport Seva Kendra or the Passport Office.

  • Indians who Stay outside India

Step 1: You must visit the Passport Seva website of the Indian Embassy.

Step 2: You then have to choose the location from where you want to apply for the Police Clearance Certificate.

Step 3: You need to register on the website to proceed further.

Step 4: Make sure that you fill out the form with all the details asked for accurately.

Step 5: All the supporting documents like residential address or passport copy should be submitted for PCC as asked by the embassy.

Step 6 The documents should be submitted along with the required fee for the PCC application.

Step 7: You must print the receipt containing the reference number of the application so that it is easier for you to track the application in the future.

Step 8: The application will be forwarded to the Indian authorities for a thorough background check to determine whether there are any criminal cases against you.

Step 9: Once everything is checked and found okay, your PCC will be forwarded to the Indian embassy, where you can either collect it in person or through your registered mail.

  • Foreign Nationals who Stay in India

Foreign nationals who stay in India need to apply for a PCC through the portal of e-FRRO according to their current or previous residential address in India. These applicants have to generate a login ID for themselves to access the services. They fill out all the details and then submit the form with the applicable fee for a PCC. They can also visit the embassy for the whole process.

Reasons for Rejection of Police Clearance Certificate

The reasons for the rejection of the Police Clearance Certificate are as follows –

  • The applicant has no pending court case in the country.
  • The applicant’s document was invalid or forged.
  • Applicant failed to provide any required information or has misrepresented it.
  • Applicant was not available at the time of police verification.
  • Applicant’s address verification cannot be done due to any reason.


Getting a Police Clearance Certificate is a crucial component of numerous overseas procedures, guaranteeing that you fulfill your intended nation’s legal and security prerequisites. You can successfully and confidently traverse the application process by adhering to the comprehensive processes described in this tutorial. Don’t forget to collect the required paperwork, follow the issuing authority’s particular protocols, and give processing time. Possessing a PCC will ensure that you face no unanticipated legal roadblocks when you set out on your next overseas adventure, be it for employment, education, or residency.

Frequently Asked Questions

  1. What is the fee for the application form for a Police Clearance Certificate?

    The fee for the application form for a Police Clearance Certificate is Rs 500. To pay in cash, the applicant can visit Passport Seva Kendra or Mini Passport Seva Kendra and complete the process.

  2. How can we download and submit the form for the Police Clearance Certificate?

    The simple way to download the Police Clearance Certificate is by visiting the Passport Seva Kendra website from the section named 'forms and affidavit'. The form needs to be filled out and saved in XML format. After filling out the form, you can upload it to the XML format on the website and book an appointment. (For Indians in India)

  3. What is the validity duration of a Police Clearance Certificate?

    The validity duration of a Police Clearance Certificate is generally 3 – 6 months, but it might vary depending on the authority and the country in which you are applying for it.

  4. Can a person apply twice for a Police Clearance Certificate?

    No, a person cannot apply twice for a Police Clearance Certificate. Only after receiving the first Police Clearance Certificate, the person can apply for the second one. However, an organization can apply for it just after paying the fee for the first Police Clearance Certificate.

  5. What is the age limit for a Police Clearance Certificate application?

    There is no age limit for a Police Clearance Certificate application.

  6. What can be done if a Police Clearance Certificate application is rejected?

    If the applicant’s Police Clearance Certificate application is rejected, then he/ she needs to find out the reason for the rejection mentioned by the issuing authority. To remove the discrepancies, the applicant should collect the required documents, have them corrected, and then submit them again through another application.

  7. How long does it take to get a PCC from the Police?

    As soon as the Police verification is completed, they generally take 7-10 days to transfer the report to the passport authority, depending on the jurisdiction. You can visit the regional passport office in person to get approval early.

Read our article Bonafide Certificate In India: Understanding The Essentials

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