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Kandarp Vanita
| Updated: 16 Apr, 2021 | Category: IEC

What is the Format of IEC Application?

Format of IEC Application

Import Export Code (IEC) is compulsory for everyone who is starting up with the business of import and export in the country.  IEC Code is unique code of 10 digits that is issued to the Indian Companies by Directorate General of Foreign Trade (DGFT), Ministry of Commerce under Government of India.

IEC Code is obligatory before importing or exporting in India. Hence, no individual or entity is permitted to deal with any Import or Export without obtaining the IEC Code Number. Before dealing with the business globally, the business dealer needs to conform to some laws and procedures and get different license and registration.

Thus, Import Export Code license is one of such requirement when importing or exporting from India is done and is also known as Importer- Exporter Code.  In this article we will know the format of IEC Application and how it is filled.

Things to Consider Before Applying for IEC Number

The applicants while applying for IEC Code can commit mistakes that can have an effect on their business in a negative way. Thus, there are few attributes that are mentioned below to mitigate such situations:-

  • The applicant should not apply for multiple IEC Numbers with the same PAN card.
  • It is advised to always provide genuine and accurate information and submit verified documents while registering an IEC, because severe penalty can be imposed against the individual or entity for giving false information.
  • The applicant should know the format of IEC application and carefully fill in the details as asked.
  • The online IEC Registration is very easy and simplified because the applicant can save the draft of the Application and can later on complete the whole form.
  • The applicant must keep with himself the consumer number and the ECOM number until he gets the final IEC Code.
  • After the IEC Code has been allotted, the applicant must update his profile under DGFT website.

Read our article:Indian Seafood Industry: Export & FSSAI Guidelines

The Format of IEC Application

It is important to know the two formats of IEC application i.e. one for new and the other while applying for modification of IEC.

Format of IEC Application

Format of IEC Application for New IEC Number

  • Fill Part A, B & D of this application format (Form ANF -2A) of IEC.
  • One copy of the application ought to be submitted.
  • The format of IEC application requires that every page of the application has to be mandatorily signed by the applicant.
  • The documents that shall accompany the Application as required by the format of IEC are given below:-
    • For evidencing the payment of the application fee in favour of the respective regional office of the DGFT, the Demand Draft of Rs.250 shall be submitted in accordance with the format of IEC. Electronic Fund Transfer (EFT) is also one of the methods to pay the money.
    • The banker of the applicant shall give the Certificate to the applicant firm which shall be submitted in the specified format.
    • The copy of Permanent Account Number (PAN) issued by Income Tax Authorities which should be a self certified copy of the applicant.
    • The applicant’s two passport size photograph copies as required by the format of IEC.
    • It is required that the banker of the applicant should attest the photograph of the applicant on the banker’s certificate
    • Envelope to self address and stamp of Rs.30.
    • All these documents shall be securely kept in a file cover.

The above documents can be given by hand delivery or sent by post at the concerned regional DGFT office.

Applying for Modification of Existing IEC number

  • Kindly fill Part A, C & D of this application form (Form ANF -2A)
  • One copy of the application ought to be submitted
  • It is obligatory to sign all the pages of the application by the applicant.
  • The documents that shall accompany the application are as given below:-

Documentary Proof

  • In case of Proprietorship firms, furnish:-
    • The applicant’s Date of Birth
    • The number of IECs carried by the applicant along with their details.
  • In case of Companies, furnish:-
    • The Date of incorporation of the Company
  • In case of others:-
    • Date of formation

The Details of the Demand Draft which shall be an evidence for the payment of the application fee in the terms of Appendix 21B. (If the application for modification or amendment is made in 60 days then there is no requirement to pay the fee or else, a fee of Rs.200 has to be paid in the form of demand draft. For inclusion of PAN number in the old IEC fee payment is not required. The applicant is required to submit his original copy of the existing IEC.

What Documents are required for Submitting an IEC Application Online?

The following scanned documents are required for uploading while submitting the IEC application:-

  • Incorporation proof or proof of establishment or registration of the Partnership firm, Trust, Registered Society, or HUF
  • Proof of Address- which can be any of the documents like the Rent agreement, MoU, Sale Deed, Partnership deed, lease deed, telephone bill, electricity bill, etc.
  • Further, for proprietorship firm other necessary documents Aadhaar[1] card, passport card and voter id.
  • A no-objection certificate (NOC) by the owner of the firm in favour of the firm, where in case the address proof is not in the name of applicant’s firm together with the address proof has to be submitted as a sole PDF document.
  • Proof of Firm’s Bank Account
  • Cancelled Cheque of the bank
  • Certificate of Bank

Conclusion

IEC helps in taking the services or product to the market globally and grow the businesses. The IEC number is now obligatory for availing benefits under the DGFT or Ministry of Commerce schemes such as subsidies on import of capital equipment, duty drawback, export credit, Export Promotion Council, etc.

Therefore, it is important for the applicants to be cautious with the format of IEC application and apply by adhering with the procedural requirements.

Read our article:Know about the IEC Exemption in India

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Kandarp Vanita

Kandarp Vanita has done masters in Corporate and Commercial Law from WB National University of Juridical Sciences. She has 3 yrs of experience in drafting legal documents & dissertations. Being a curious reader, she is also passionately into providing legal backups and comprehensive understandings in every aspect of Law to the firms.

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