Company Registration

Submissions and Paperwork Required for Company Registration

calendar22 Feb, 2024
timeReading Time: 5 Minutes
Paperwork required for company registration

One cannot emphasize the importance of the paperwork required for company registration in India. These legal documents provide the foundation for successful and compliant business creation, acting as the link between your entrepreneurial goals and compliance with the law. You may start and finish your company formation procedure with convenience and precision if you have a thorough grasp of the numerous papers needed for business registration, such as declarations, evidence of registered office, promoters’ KYC, and company constitutions.

Obtaining all of the paperwork required for company registration in India is the fundamental and most crucial step in starting a company. If you make a mistake in the paperwork required for company registration in India, all of your hard work will be in vain. To register a business, a number of legal procedures need to be fulfilled. The most important paperwork required for company registration is provided in this article.

Important Paperwork for Name Approval of the Company

There are some documents which are important paperwork for the name approval of the company, which are to be submitted to the ROC. The paperwork required for company registration and its name approval are as follows:

  • The application form;
  • Two potential company names;
  • The firm’s business activities and other details;
  • Whether this is a fresh request or a resubmission,
  • The type of the business, such as new, OPC, producer, or another;
  • CIN in the event that the name of the business changes;

Important Paperwork Required for Company Registration

Some of the common paperwork required for company registration is:

  1. Memorandum of Association (MoA)
  2. Certificate of Incorporation
  3. Director Identification Number (DIN)
  4. Articles of Association (AoA)
  5. Digital Signature Certificate (DSC)
  6. PAN

MoA: This essential paperwork required for company registration describes the goals of the company, the range of its operations, and the connection between its shareholders and the firm. It contains information on the firm, including its name, registered office address, share capital, and kind of business. During the registration procedure, the MoA is submitted to the Registrar of Companies and functions as the company’s constitution.

Director Identification Number (DIN): Directors are essential to a company’s management and decision-making. The next vital piece of paperwork required for company registration is the DIN. Directors must apply online to the Ministry of Corporate Affairs in order to receive a DIN. Directors must have their DIN, which acts as a unique identifying number, in order to be appointed or resigned from any firm.

Articles of Association: Similar to MoA, an AoA is also one of the most important paperwork required for company registration. The AoA establishes the internal policies, guidelines, and practices for the functioning of the firm and serves as a supplement to the MoA. It addresses issues like shareholder rights and obligations, director appointments, meetings, voting protocols, and dividend disbursement. The company’s constitution is made up of the MOA and the AOA.

Digital Signature Certificate (DSC): The majority of company filings and transactions in the modern digital era are done online. Electronic papers are verified for authenticity and security using a digital signature certificate. In order to file several documents and applications throughout the business registration procedure, directors and authorized signatories must get a DSC. For important paperwork to be signed, a DSC is another essential piece of paperwork required for company registration.

Permanent Account Number (PAN): The Income Tax Department of India issues the PAN, a distinct 10-digit alphanumeric number. It is necessary for a number of things, such as submitting tax returns, creating bank accounts, and carrying out financial transactions. Each corporation has to get both the PAN card and the PAN cards of each of its directors. PAN is also an essential paperwork required for company registration.

Certificate of Incorporation: Following a successful business registration, the Registrar of Companies issues this important document. It functions as formal documentation attesting to the company’s incorporation and recognition as an independent legal entity. Crucial information, including the business name, registration number, incorporation date, and registered office address, are all included in the certificate.

Important Forms & Declarations Required for Company Registration

In addition to the aforementioned paperwork required for company registration, specific papers and declarations must be filed when incorporating a business. Below is a list of these forms and documents:

  1. INC 9 – INC 9 is a declaration made by the company’s shareholders and first directors stating that they have never before been found guilty of a crime, that they have never been found in contravention of the Companies Act or breach of duty, and that the information and documents provided with the company registration form are accurate to the best of their knowledge.
  2. INC 14 – INC 14 is a certification that all the terms, guidelines, and requirements of the Companies Act and Company (Incorporation) Rules have been followed when creating the company’s memorandum of agreement and articles of association and submitting the application for incorporation. The certifier may be an advocate, chartered accountant, cost accountant, or company secretary.
  3. DIR 2-DIR 2 is the form that those who wish to be appointed as directors of a corporation use to indicate their approval of the same. To let the ROC know that the directors’ approval was obtained prior to their official appointment to the firm, the form must be included with the application for company registration.

Paperwork required for company registration by entities

The applicant needs to provide a declaration in the official form stating that either of the following legal entities is involved in the establishment of the company:

  • Lawyer
  • A chartered accountant
  • A cost accountant 
  • A company secretary

Additionally, it must provide statements from the following corporate employees, designated as the entity in the Articles of Association, attesting to the fact that all Act criteria for Registration have been met:

  • Appointed Directors
  • Department Head 
  • The company secretary

Important Paperwork for Company Registration: MoA Subscribers

The following information on each subscriber to the Memorandum of Association must also be submitted by the applicant company:

  • Subscriber details, including last name and family name;
  • Residential address 
  • Nationality
  • Required Identity Proof
  • If the subscriber is a corporate organization, then the applicable information needs to be provided.

Paperwork Required for Company Registration: First Director of the Proposed Company

The following paperwork required for company registration must be provided by the applicant firm for each individual listed in the Articles of Association as the prospective firm’s first director:

  • Nationality
  • Registered Names, including family and surnames
  • Director Identification Number
  • Residential Address
  • Proof of Identity as required by the MCA

The following information on the interests of the individuals listed in the proposed company’s articles of association as its first directors in other corporate entities must be submitted by the applicant firm. To function as directors of the company in the MCA-mandated way, their approval must be obtained.

Paperwork required for company registration: Proof of Office Premises

  • The most recent water or electricity bill
  • A copy of the rental agreement has been notarized.
  • The most recent rental receipt
  • A sale or property deed, if one is the owner of the property (in English)
  • A certificate of no-objection (No) from the landowner.

Company Registration with Corpbiz

Corpbiz streamlines the company registration process by taking care of the necessary documentation, adhering to pre- and post-incorporation regulations, and fulfilling a number of prerequisites. Strict adherence to particular MCA laws is also required in order to prevent harsh fines and late fees. Without expert guidance, this procedure might appear difficult and complicated. Corpbiz offers professional assistance for online business registration on the MCA website. Our team of professionals will help you with the online company registration.

Frequently Asked Questions

  1. Can two individuals who are not citizens of India form a company?

    In India, it is possible for two foreign nationals to form a company.

  2. What is DSC?

    Digital Signature Certificate is referred to as DSC. The digital equivalent of paper documents or certifications is called DSC. The paperwork must be electronically submitted to the relevant department. DSC for one of the Directors is necessary in order for a private business to be registered.

  3. What is one person company?

    The Companies Act of 2013 established the notion of a One Person Company as a new business entity. In order to establish a private limited company, the previous Companies Act of 1956 mandated the presence of two directors and shareholders. There is only one individual who will serve as both an OPC director and a shareholder. This kind of business is established as a Private Limited.

  4. When will the designated statutory auditor take place?

    Within 30 days of the Private Limited Company's incorporation, the Board of Directors must choose a licensed chartered accountant.

  5. Which form must be submitted for a private limited company's ITR filing?

    Every year, Private Limited Companies with an Indian registration must submit their ITR reports using Form ITR 6.

  6. How much paperwork is needed to register a company?

    The promoters' KYC documents (PAN, Aadhar, ID, and address proof), the evidence of the registered office address, the Memorandum and Articles of Association, the declarations made by the directors and shareholders in INC 9, and the declaration made by practicing professionals in INC 14 are among the crucial documents.

  7. Which form is submitted while registering a company?

    A corporation must file Form INC-20A, sometimes called the Declaration for Commencement of Business, in order to register in India. In accordance with the Companies Act of 2013, it is submitted to the Ministry of Corporate Affairs (MCA).

  8. What is the most crucial document for the company registering?

    The most important document required for the process of founding a corporation is the memorandum of association. In essence, this document serves as the “constitution of the company” and includes information on the firm's name, goals, registered office and properties, liabilities, and members.

  9. What happens if the business is not registered?

    The fine for failing to register a corporation might reach Rs. 10,000 for each day that the default continues. A business is not regarded as a distinct legal entity from its owners if it is not registered with the MCA.

Read Our Article: Benefits of Company Registration in Noida

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