An Overview of Form INC-22
If the firm intends to relocate its registered office, Form INC-22 is filed on the MCA website. The corporation must notify the Registrar of such a change within 15 days. The registered office of the company is the location where ROC or any other person can send letters or notices to the corporation. Every company or entity must have a registered office where all correspondence and notices can be received and acknowledged.
A company may not have such a facility immediately at the time of incorporation; consequently, section 12 allows a company to have a registered office within thirty days of its incorporation and will have it for the rest of its life. When transferring the registered office from one state to another, the company or LLP must publish an advertisement in the newspapers announcing the change, as well as notify the state government.
What exactly is e-Form INC-22?
The firm must provide the Registrar with verification of its registered office in e-Form INC-22 within thirty days of its incorporation & any changes in the registered office within fifteen days in the e-Form INC-22.
Sections 12 (2) and 12 (4) of the Companies Act, 2013 and Rules 25 and 27 of the Companies (Incorporation) Rules, 2014 mandate the filing of Form INC-22.
According to Sections 12 (2) and 12 (4) of the Companies Act, 2013, the company must provide verification of its registered office to the Registrar of Companies within thirty days of its incorporation in the prescribed manner & notice of any change in the situation of the registered office, verified in the prescribed manner, after the date of incorporation of the company must be given to the Registrar of Companies within 15 days of the change, who shall record the same.
Rule 25: Verification of the registered office-
- The registered necessary paper granting title to the registered office premises in the name of the company;
- A notarized copy of the lease or rent agreement in the company's name, as well as a copy of the most recent rent paid receipt;
- Permission from the owner or authorised tenant of the premises, as well as proof of ownership or occupancy authority, for the firm to use the premises as its registered office.
- Proof of evidence of any utility service such as telephone, gas or electricity that includes the address of the premises in the owner's name or necessary paper that is no more than two months old.
According to Rule 27: Notice & verification of change of registered office situation- The notice of change of registered office situation and verification should be filed in Form No. INC-22 along with the fee and should be attached to said Form, the similar necessary papers & manner of verification as are prescribed for the verification of Registered office on incorporation as above in terms of sub-section (2) of section 12.
Notification of a change in the registered office
Within 15 days of a change of registered office, the firm must notify the ROC of any change in the circumstances of the registered office, as verified in the prescribed way in form INC-22.
Details to be provided on form INC-22
The following details must be provided by the corporation while submitting INC-22:
Steps to take in the event of a change in registered office
Case 1: Change inside the city, town, or village
Case 2: Change outside the city, town, or village limits, within the same RoC and state
Case 3: RoC change within the same state
Case 4: State change within the same RoC's jurisdiction
Case 5: State change outside the existing RoC's authority
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Form INC-22 Necessary Papers Required
Change inside city, town, or village limits
Change outside the city, town, or village lines, within the same RoC and state.
RoC shift within the same state
Change of state within the jurisdiction of the same RoC
Change in state outside the existing RoC's authority
Form INC-22 Filing Procedure
Enter the CIN
You must input a valid One Person Company (OPC) CIN and then click Pre-fill. You can find a CIN by entering an existing registration number or the name of the firm into the 'Find CIN' tool on the MCA website.
Particulars and Information Regarding the Notice of Change of Registered Office
Attach the relevant paper works for the Registered Office.
The necessary papers that must be attached to the Registered Office vary from instance to case. The article below includes a list of necessary papers.
Necessary Papers Submission
The declaration must be digitally signed by one of the following individuals:
The necessary papers must be verified by-
After that, fill out the e-Form by clicking the Check Form button. The system conducts form level validation, such as ensuring that all essential fields are completed. The system reveals the problems and gives you the option to remedy them.
After you've reviewed the e-Form, click the Prescrutiny button. The system does some checks and displays any errors.
If there are no mistakes, the message "No errors found" is displayed. The form can then be submitted.
Form INC-22 filing fee
The fee structure based on share capital is as follows:
Less than INR 1,00,000
INR 200 per necessary paper
1,00,000 to 4,99,999
INR 300 per necessary paper
5,00,000 to 24,99,999
INR 400 per necessary paper
25,00,000 to 99,99,999
INR 500 per necessary paper
1,00,00,000 and above
INR 600 per necessary paper
Note: In the event of a company with no share capital, the price is INR 200.
Late filing of INC 22 incurs an additional fee
If a corporation fails to file the INC-22 within the given time limit, the following additional fees will apply:
Additional Fee applicable
Up to 30 days
2 times of normal fees
More than 30 days & up to 60 days
4 times of normal fees
More than 60 days & up to 90 days
6 times of normal fees
More than 90 days & up to 180 days
10 times of normal fees
More than 180 days
12 times of normal fees