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Public Company Annual Compliance is a mandatory process for public companies, governed by regulations set by the Registrar of Companies and the Ministry of Corporate Affairs. As per Section 2(71) of the Companies Act, 2013, a public company must have at least seven members, with no upper limit on the number of members or shareholders. Shares of a public company can be acquired by anyone through public offerings or by trading on the stock market.
Section 2(52) of the Companies Act, 2013 further defines a Listed Company, stating that any company with shares listed on the stock exchange qualifies as a listed company. Shareholders who own these shares are required to subscribe to the shares of the public company. The responsibility for ensuring Public Company Annual Compliance lies with the Ministry of Corporate Affairs and the Registrar of Companies.
Want to keep your public company on track with regulatory compliances? Reach out to a team of professionals at Corpbiz for timely filing of public company annual compliance.
The following are key reasons why annual compliance of public company measures must be maintained in accordance with regulatory requirements for public companies:
By adhering to public company annual compliance measures, a public company upholds its reputation and fosters trust among the public. This trust extends to investors, encouraging them to invest in the company.
Staying on top of public company annual compliance requirements ensures the company fulfils its legal obligations within the prescribed timeframe, avoiding legal issues.
Timely annual compliance for public limited company prevents potential damage to the company’s reputation. Failure to comply can lead to legal challenges, consuming significant time and resources that could have been spent on other productive activities.
Aligning regulatory public company annual compliance protects the company against potential legal issues or prevailing disputes.
Meeting compliance requirements helps you gain a competitive advantage in the market, resulting in choosing your company over others by the customers.
Timely annual filing and meeting regulatory standards for public company annual compliance attract potential investors and funding and gain access to capital markets.
| Sr. No. | Compliance | Section & Rule | Form | Occurrence | Due Date |
|---|---|---|---|---|---|
| 1 | Intimation by Director about disqualification | Section 164(2) of the Companies Act, 2013 read with Rule 14(1) of the Companies Rule, 2014 | DIR-8 | Annually | To be obtained as on 31st March |
| 2 | Disclosure of interest by Directors | Section 184 of the Companies Act, 2013 read with Rule 9 of the Companies Rule, 2014 | MBP-1 | Annually and upon every change in the interest of Directors | At the 1st Board Meeting in every financial year and immediately after a change in such interest |
| 3 | Annual Director’s KYC | Section 153 of the Companies Act, 2013 read with Rule 12A of the Companies Rules, 2014 | E-form DIR-3 KYC/Web Based | Annually | On or before 30 September of the immediate next financial year |
| 4 | Reconciliation of Securities Capital Audit Report | Section 42 of the Companies Act, 2013 read with Rule 9A of Companies Rules, 2014 | E-form PAS-6 | Half Yearly | Within 60 days from the conclusion of each half-year |
| 5 | Half yearly MSME Return | Companies Orders 2019 (Furnishing of Information about payment to micro and small enterprise suppliers) | E-form MSME-1 | Half Yearly | By 30 April (for Oct–March) and 31 October (for April–September) |
| 6 | Annual Return of Deposits and/or Outstanding loans other than deposits | Section 73 of the Companies Act, 2013 read with Rule 16 of the Companies Rules, 2014 | E-form DPT-3 | Annually | On or before 30 June every year |
| 7 | FLA Return | Foreign liabilities and assets annual return to be filed with RBI every year | FLA | Annually | By 15th July for FY ending 31st March |
| 8 | Auditor appointment | Form ADT-1 is used by a company to inform ROC on auditors’ appointments after completion of its AGM | ADT-1 | Upon fresh appointment | |
| 9 | Form for filing Report on Annual General Meeting | Section 121(1) of the Companies Act, 2013 and Rule 31(2) of the Companies | Form No. MGT-15 | Annually | Within 30 days from the date of AGM |
| 10 | Annual filing of audited financial statements along with reports | Section 129, 134, and 137 of the Companies Act, 2013 read Companies Rules, 2014 | E-form AOC-4 (CFS) (XBRL) | Annually | Within 30 days from the date of the Annual General Meeting |
| 11 | Filing of Annual Return | Section 92 of the Companies Act, 2013 read with Rule 11 of the Companies Rules, 2014 | E-form MGT-7 | Annually | Within 60 days from the date of Annual General Meeting |
| 12 | Appointment of Cost Auditor | Section 148 of the Companies Act, 2013 read with Rule 6(1) of the Companies Rules, 2014 | E-form CRA-2 | Annually | Within 30 days of the Board Meeting or 180 days of the financial year, whichever is earlier |
| 13 | Filing of Cost Audit Report | Section 148 of the Companies Act, 2013 read with Rule 6(6) of the Companies Rules, 2014 | E-form CRA-4 (XBRL) | Annually (if applicable) | Within 30 days of the receipt of Cost Audit Report |
| 14 | Declaration by Significant Beneficial Owner | Section 90 of the Companies Act, 2013 read with the Companies Rules, 2018 | E-form BEN-1 | One-time and upon subsequent acquisition | Within 30 days of acquiring or any change in significant beneficial ownership |
| 15 | Return to Registrar in respect of Declaration by Significant Beneficial Owner | Section 90 of the Companies Act, 2013 read with the Companies Rules, 2018 | E-form BEN-2 | Upon receipt of significant beneficial ownership | Within 30 days from the date of receipt of declaration in form BEN-1 |
The list of annual compliance for public limited company is as follows:
The list of documents required for public company annual compliance is as follows:
The procedure of annual compliance for public limited company is as follows:
Create a Checklist
Start by reviewing the basic tasks and requirements for public company annual compliance. This helps ensure you have all the necessary information and documents to proceed efficiently.
Submission of Documents
Collect all the important documents such as financial statements, auditor’s report, directors report, and other essential records and accordingly submit to the Registrar of Companies.
Preparation of Forms Notice and Director Report
At this stage, the public company must prepare required notices, such as the AGM notice and director’s report, along with other documents specified by the regulator.
Filing Annual Compliance Forms
At this stage, the applicant must file completed forms and documents with the RoC, including submitting annual returns and financial statements electronically through the MCA portal.
Receipt of Acknowledgement
After successfully filing public company annual compliance on a yearly basis, a receipt of acknowledgement is issued accordingly. Keep this receipt as a record of evidence of compliance completion.
The important features of public limited companies that require Public Company Annual Compliance are as follows-
The list of consequences for non-compliance with annual compliance for public limited company is as follows:
The company shall pay 9 to 12 times the normal submission fee and director disqualification as per the Companies Act, 2013.
The company shall pay 9 to 12 times the normal submission fee and director disqualification as per the Companies Act, 2013.
Depending upon the amount of time delayed, such as up to 30 days:2x normal fees, 30-60 days:4x normal fees, etc.
Depending upon the amount of time delayed, such as up to 30 days:2x normal fees, 30-60 days:4x normal fees, etc.
The penalty of 0.5% of the company’s turnover, maximum limit Rs.1,50,000.
The penalty of 0.5% of the company’s turnover, maximum limit Rs.1,50,000.
Company & officers in default must face a penalty between Rs.50,000/- to Rs.3,00,000/-
Company & officers in default must face a penalty between Rs.50,000/- to Rs.3,00,000/-
A continuation of the default leads to a penalty of Rs.1000/- per day until rectification.
A continuation of the default leads to a penalty of Rs.1000/- per day until rectification.
Legal proceedings may result in company dissolution or notice for strike-off.
Legal proceedings may result in company dissolution or notice for strike-off.
The list of public company annual compliance under GST Act, 2017 is given below:
| Compliance | Form | Due Date | Remarks |
|---|---|---|---|
| GST Registration (immediately after incorporation) | Within 30 days of crossing the threshold limit | One must obtain if the annual turnover exceeds the specified limit i.e. the threshold limit is Rs.40 lakh for businesses other than the specified state and the service sector has a threshold of Rs.20 lakh or higher. | |
| Reporting of outward Supply (when turnover crossed Rs.5 crore or person who has opted QRMP scheme) | GSTR-1 | By 11th of the following month | One must obtain if the annual turnover exceeds the specified limit i.e. the threshold limit is Rs.40 lakh for businesses other than the specified state and the service sector has a threshold of Rs.20 lakh or higher. |
| Invoices Reporting (for the person who opted QRMP scheme) | GSTR-1 IFF | By 13th of the following month | One must obtain if the annual turnover exceeds the specified limit, i.e. the threshold limit is Rs.40 lakh for businesses other than the specified state and the service sector has a threshold of Rs.20 lakh or higher. |
| Filing of return and tax payment having summary of outward supplies, tax credits etc. (other than who opted QRMP scheme) | GSTR-3B | By 20th of the following month | One must obtain if the annual turnover exceeds the specified limit i.e. the threshold limit is Rs.40 lakh for businesses other than the specified state and the service sector has a threshold of Rs.20 lakh or higher. |
| Tax payment (applicable for those opted QRMP scheme) | By 22nd or 24th of the following month | One must obtain if the annual turnover exceeds the specified limit i.e. the threshold limit is Rs.40 lakh for businesses other than the specified state and the service sector has a threshold of Rs.20 lakh or higher. | |
| Outward supply reporting (up to 5 crore turnover & for those opted for QRMP scheme) | GSTR-1 | By 13th of the month following the quarter | One must obtain if the annual turnover exceeds the specified limit, i.e. the threshold limit is Rs.40 lakh for businesses other than the specified state and the service sector has a threshold of Rs.20 lakh or higher. |
| Filing of return and tax payment having summary of outward supplies, tax credits etc. (for those opted for QRMP Scheme) | GSTR-3B | 22nd or 24th of the following month of the quarter | One must obtain if the annual turnover exceeds the specified limit, i.e. the threshold limit is Rs.40 lakh for businesses other than the specified state and the service sector has a threshold of Rs.20 lakh or higher. |
| Annually filing of GST return (if turnover crossed 2 crores) | GSTR-9 | By 31st December of the following year | One must obtain if the annual turnover exceeds the specified limit, i.e. the threshold limit is Rs.40 lakh for businesses other than the specified state and the service sector has a threshold of Rs.20 lakh or higher. |
| GST reconciliation statement filing (if turnover crossed Rs.5 crores) | GSTR-9C | By 31st December of the following year | One must obtain if the annual turnover exceeds the specified limit, i.e. the threshold limit is Rs.40 lakh for businesses other than the specified state and the service sector has a threshold of Rs.20 lakh or higher. |
The list of other annual compliances of public company is as follows:
Our Corpbiz team takes care of all the required paperwork, ensuring that all documents are accurately filed with the Registrar of Companies.
Our professionals at Corpbiz ensure reducing the risk of errors by 90% during the entire public company annual compliance process.
We have met the public company annual compliance requirements of 1000+ business owners since the beginning of our journey.
With Corpbiz managing your public company annual compliance, you can rest easy knowing all requirements are being satisfied without stress.
Our experts are available around the clock to provide you with assistance, answer queries, and ensure smooth compliance management.
Our consultants create compliance strategies for your company's specific needs, helping you align with business goals while fulfilling legal obligations.
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Legal Researcher
Written by Neha Dawra. Last updated on Jun 12 2026, 01:32 AM
Neha Dawra has 4+ years of experience in legal research and intellectual property advisory. Her expertise lies in analyzing IP laws, drafting structured legal content, and simplifying complex registration procedures into clear, simple insights.
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