{"id":5172,"date":"2020-03-21T23:31:56","date_gmt":"2020-03-21T18:01:56","guid":{"rendered":"https:\/\/corpbiz.io\/learning\/?p=5172"},"modified":"2021-01-22T15:39:04","modified_gmt":"2021-01-22T10:09:04","slug":"issue-of-duplicate-share-certificate","status":"publish","type":"post","link":"https:\/\/corpbiz.io\/learning\/issue-of-duplicate-share-certificate\/","title":{"rendered":"Issue of Duplicate Share Certificate: Step by Step Procedure"},"content":{"rendered":"\n<p class=\"has-drop-cap\">Share Certificates issued to the Companies are sometimes due to some unforeseen circumstances are lost or misplaced by the Shareholders. The loss of Share Certificates can lead to huge financial loss to Shareholders as well as the Company. To avoid any unnecessary loss to the Shareholders and the Company, the remedy is provided by the Central Government.<strong> <\/strong><em><strong>The Companies Act, 2013<\/strong><\/em><sup><a href=\"http:\/\/www.mca.gov.in\/MinistryV2\/companiesact2013.html\"><strong>[1]<\/strong><\/a><\/sup><em>,<\/em><strong><em> provides for the provisions for Issue of Duplicate Share Certificate under section 46 read with Rule 6 of the Companies (Share Capital and Debentures) Rules, 2014 in case the original Share Certificate is lost or misplaced by the Shareholder.<\/em><\/strong> In this article, the procedure followed for the Issue of Duplicate Share Certificate will be discussed.<\/p>\n\n\n\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_82_2 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title ez-toc-toggle\" style=\"cursor:pointer\">Page Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 eztoc-toggle-hide-by-default' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/corpbiz.io\/learning\/issue-of-duplicate-share-certificate\/#_What_is_a_Share_Certificate\" >&nbsp;What is a Share Certificate?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/corpbiz.io\/learning\/issue-of-duplicate-share-certificate\/#Share_Certificate_if_lost_or_misplaced_what_are_the_steps_which_should_be_followed_for_the_Issue_of_Duplicate_Share_Certificate\" >Share\nCertificate if lost or misplaced, what are the steps which should be followed\nfor the Issue of Duplicate Share Certificate?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/corpbiz.io\/learning\/issue-of-duplicate-share-certificate\/#What_are_the_Documents_Required_for_the_Issue_of_Duplicate_Share_Certificate\" >What are\nthe Documents Required for the Issue of Duplicate Share Certificate?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/corpbiz.io\/learning\/issue-of-duplicate-share-certificate\/#What_is_the_procedure_followed_for_Issue_of_Duplicate_Share_Certificate\" >What is\nthe procedure followed for Issue of Duplicate Share Certificate?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/corpbiz.io\/learning\/issue-of-duplicate-share-certificate\/#Conclusion\" >Conclusion<\/a><\/li><\/ul><\/nav><\/div>\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"_What_is_a_Share_Certificate\"><\/span>&nbsp;What is a Share Certificate?<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p><strong><em>Company issues Share Certificate to certify that\nfrom the date on which a certificate is issued to a person, the person is\nregistered owner of the Shares of Company.<\/em><\/strong> Share Certificate issued by Company is the prima facie evidence of\ntitle of the member to the Shares of the Company. The Share Certificates proved\nownership of the person in the Company. The loss and misplacement of Share\nCertificate will affect the Shareholder financially, as there will be no proof\nof his\/her ownership. The Company issues the Duplicate Share Certificate in case\nthe original is lost or misplaced.&nbsp;&nbsp;<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Share_Certificate_if_lost_or_misplaced_what_are_the_steps_which_should_be_followed_for_the_Issue_of_Duplicate_Share_Certificate\"><\/span>Share\nCertificate if lost or misplaced, what are the steps which should be followed\nfor the Issue of Duplicate Share Certificate?<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p><em>Certain steps should be followed by the shareholders and Company when Share Certificate of a shareholder is lost or misplaced:<\/em><\/p>\n\n\n\n<div class=\"wp-block-image\"><figure class=\"aligncenter\"><img decoding=\"async\" width=\"576\" height=\"298\" src=\"https:\/\/corpbiz.io\/learning\/wp-content\/uploads\/2020\/03\/image-42.png\" alt=\"Issue of Duplicate Share Certificate\" class=\"wp-image-5173\" srcset=\"https:\/\/corpbiz.io\/learning\/wp-content\/uploads\/2020\/03\/image-42.png 576w, https:\/\/corpbiz.io\/learning\/wp-content\/uploads\/2020\/03\/image-42-300x155.png 300w\" sizes=\"(max-width: 576px) 100vw, 576px\" \/><\/figure><\/div>\n\n\n\n<h3 class=\"wp-block-heading\">Steps to be taken by Shareholders<\/h3>\n\n\n\n<p><strong><em>Shareholders should take\nthe following steps after the loss or misplacement of Share Certificate:<\/em><\/strong><\/p>\n\n\n\n<ul><li>The Shareholder should immediately inform about the\nlost or misplaced Share Certificate to the Company.<\/li><li>The communication of the information can be done\nthrough a letter to the address of the Company, or an email can be sent to the\nCompany.<\/li><li>The details of the lost or misplaced Share\nCertificate like Name, Address, Folio Number, and Share Certificate Number. &nbsp;&nbsp;<\/li><\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">Steps to be taken by Company<\/h3>\n\n\n\n<p><strong><em>The Company should take\nthe following steps after loss or misplacement of Share Certificate:<\/em><\/strong><\/p>\n\n\n\n<ul><li>Once the information is received of the lost or misplaced Share Certificate, the Company should freeze the transfer for at least 30 days to prevent any fraudulent transfer or illegal proceeding of the transfer.<\/li><li>After completing the procedure of <a href=\"https:\/\/corpbiz.io\/company-registration\"><strong>Company Registration<\/strong><\/a>, the entity should guide the Shareholder for the Issue of Duplicate Share Certificate once the Shareholder&#8217;s identity is established.<\/li><\/ul>\n\n\n\n<p class=\"text-left\"><b>Read our article<\/b>:<mark style=\"background: #fffd03 !important;\"><a href=\"https:\/\/corpbiz.io\/learning\/complete-procedure-for-right-issue-of-shares\/\">Right Issue of Shares: Step by Step Procedure<\/a><\/mark><\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"What_are_the_Documents_Required_for_the_Issue_of_Duplicate_Share_Certificate\"><\/span>What are\nthe Documents Required for the Issue of Duplicate Share Certificate?<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p><strong><em>The Documents required for the Issue\nof Duplicate Share Certificate are as follows:<\/em><\/strong><\/p>\n\n\n\n<ul><li>Prepare an Indemnity Bond Agreement on Non-Judicial Stamp Paper.<\/li><li>An affidavit is prepared on a Non-Judicial Stamp Paper of Rs.100.<\/li><li>F.I.R should be filed with the police with full information on the lost Share Certificate. The details required of the Share Certificate are as follows:<\/li><\/ul>\n\n\n\n<ol><li>Name on the Share Certificate<\/li><li>Folio Number on Share Certificate<\/li><li>Share Certificate Number<\/li><li>The Distinctive Number of Shares&nbsp;<\/li><\/ol>\n\n\n\n<ul><li>An advertisement should be published in the Newspaper about the fact of the lost Share Certificate.<\/li><\/ul>\n\n\n\n<div class=\"wp-block-image\"><figure class=\"aligncenter\"><img decoding=\"async\" width=\"590\" height=\"350\" src=\"https:\/\/corpbiz.io\/learning\/wp-content\/uploads\/2020\/03\/image-43.png\" alt=\"An advertisement should be published in the Newspaper about the fact of the lost Share Certificate\" class=\"wp-image-5174\" srcset=\"https:\/\/corpbiz.io\/learning\/wp-content\/uploads\/2020\/03\/image-43.png 590w, https:\/\/corpbiz.io\/learning\/wp-content\/uploads\/2020\/03\/image-43-300x178.png 300w\" sizes=\"(max-width: 590px) 100vw, 590px\" \/><\/figure><\/div>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"What_is_the_procedure_followed_for_Issue_of_Duplicate_Share_Certificate\"><\/span>What is\nthe procedure followed for Issue of Duplicate Share Certificate?<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p><strong><em>The procedure followed for Issue of Duplicate Share Certificate is as follows:<\/em><\/strong> An application for the Issue of Duplicate Share Certificate will be made by the Shareholder with the required documents to the Company <\/p>\n\n\n\n<div class=\"wp-block-image\"><figure class=\"aligncenter\"><img decoding=\"async\" width=\"595\" height=\"172\" src=\"https:\/\/corpbiz.io\/learning\/wp-content\/uploads\/2020\/03\/image-44.png\" alt=\"procedure followed for Issue of Duplicate Share Certificate\" class=\"wp-image-5175\" srcset=\"https:\/\/corpbiz.io\/learning\/wp-content\/uploads\/2020\/03\/image-44.png 595w, https:\/\/corpbiz.io\/learning\/wp-content\/uploads\/2020\/03\/image-44-300x87.png 300w\" sizes=\"(max-width: 595px) 100vw, 595px\" \/><\/figure><\/div>\n\n\n\n<ul><li>The application, when received by the Company, the process for the Issue of Duplicate Share Certificate, can be started.<\/li><li>The Issue of Duplicate Certificate will be done with the consent of the Board of members of the Company.<\/li><li>While giving the consent for the Issue of Duplicate Share Certificate, the Board should look into the following things:<\/li><\/ul>\n\n\n\n<ol><li>The fees should be taken as think to be fit by the Board, but the fees should not exceed Rupees 50 per Share certificate.<\/li><li>The out of pocket expenses which occurred while investigating the evidence produced by the Shareholder should also be taken into consideration by the Board while Issue of Duplicate Share Certificate by the Company. <\/li><\/ol>\n\n\n\n<ul><li>The Board consent\nonce received, the process for the Issue of Duplicate Share Certificate can be\nstarted.<\/li><li>The Company will\nscrutinize all the documents and will Issue the Share Certificate. <\/li><li>The Issue of\nDuplicate Share Certificate should be completed within <strong><em>4 to 6 weeks.<\/em><\/strong><\/li><li>The Duplicate Share\nCertificate will be issued to Listed Company within 45 days from the date of\nsubmission of the documents to the Company.<\/li><li>The Unlisted\nCompany will be issued with the Duplicate Share certificate within 3 months\nfrom the date of submission of the documents to the Company.<\/li><li>Once Issue of the\nDuplicate Share Certificate is done, entries should be made in the Register of\nRenewed and Duplicate Share Certificate in <strong><em>Form SH-2.<\/em><\/strong><\/li><li>The format of <strong><em>SH-2<\/em><\/strong>\nis prescribed under <strong><em>Companies (Share Capital and Debentures) Rules, 2014.<\/em><\/strong><\/li><li>The Duplicate Share\nCertificate should include the following lines \u201cDuplicate issued in lieu of\nShare Certificate No&#8230;&#8230;&#8230;\u201d and word \u201cDuplicate\u201d should be printed or\nstamped in block letters in the Share Certificate.<\/li><li>The Register should\nbe kept in the registered office of Company, or where Register of members is\nkept by Company or can be preserved by Company Secretary or any other as\nauthorized by Board of members for the purpose.<\/li><\/ul>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Conclusion\"><\/span>Conclusion\n<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>The Share Certificate is the evidence of Shareholder ownership of the Share. In case of loss or misplacement of Share Certificate, to avoid any financial loss to the Company and Shareholders, the Issue of Duplicate Share Certificate should be done. The process of Issue of Share Certificate is lengthy and long-lasting. We at<strong> <\/strong><a href=\"https:\/\/corpbiz.io\/\"><strong>Corpbiz<\/strong><\/a><strong> <\/strong>have experts who can help you with the process and will assure the completion of work within the prescribed time. <\/p>\n\n\n\n<p class=\"text-left\"><b>Read our article<\/b>:<mark style=\"background: #fffd03 !important;\"><a href=\"https:\/\/corpbiz.io\/learning\/issue-of-shares-through-private-placement\/\">Issue of Shares through Private Placement\n<\/a><\/mark><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Share Certificates issued to the Companies are sometimes due to some unforeseen circumstances are lost or misplaced by the Shareholders. The loss of Share Certificates can lead to huge financial loss to Shareholders as well as the Company. To avoid any unnecessary loss to the Shareholders and the Company, the remedy is provided by the [&hellip;]<\/p>\n","protected":false},"author":16,"featured_media":5180,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":[],"categories":[120,340],"tags":[],"acf":{"service_id":"321"},"authorName":"Sakshi Sharda","authorImageUrl":"https:\/\/corpbiz.io\/learning\/wp-content\/uploads\/2020\/02\/sakshi-sharda.jpg","authorDescription":"Sakshi Sharda has done BBALLB(HONS) and holds a strong knowledge on the matters pertaining to finance and law. From the past one year she is working as a legal advisor and in her leisure time she works on improvising her knowledge. Sakshi is spreading her knowledge by writing for Corpbiz.","postViews":55745,"readingTime":4,"_links":{"self":[{"href":"https:\/\/corpbiz.io\/learning\/wp-json\/wp\/v2\/posts\/5172"}],"collection":[{"href":"https:\/\/corpbiz.io\/learning\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/corpbiz.io\/learning\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/corpbiz.io\/learning\/wp-json\/wp\/v2\/users\/16"}],"replies":[{"embeddable":true,"href":"https:\/\/corpbiz.io\/learning\/wp-json\/wp\/v2\/comments?post=5172"}],"version-history":[{"count":13,"href":"https:\/\/corpbiz.io\/learning\/wp-json\/wp\/v2\/posts\/5172\/revisions"}],"predecessor-version":[{"id":24729,"href":"https:\/\/corpbiz.io\/learning\/wp-json\/wp\/v2\/posts\/5172\/revisions\/24729"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/corpbiz.io\/learning\/wp-json\/wp\/v2\/media\/5180"}],"wp:attachment":[{"href":"https:\/\/corpbiz.io\/learning\/wp-json\/wp\/v2\/media?parent=5172"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/corpbiz.io\/learning\/wp-json\/wp\/v2\/categories?post=5172"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/corpbiz.io\/learning\/wp-json\/wp\/v2\/tags?post=5172"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}