{"id":45526,"date":"2022-07-21T14:55:30","date_gmt":"2022-07-21T09:25:30","guid":{"rendered":"https:\/\/corpbiz.io\/learning\/?p=45526"},"modified":"2022-07-21T14:59:57","modified_gmt":"2022-07-21T09:29:57","slug":"hr-attendance-policy-what-to-include-and-exclude","status":"publish","type":"post","link":"https:\/\/corpbiz.io\/learning\/hr-attendance-policy-what-to-include-and-exclude\/","title":{"rendered":"HR Attendance Policy: What to Include and Exclude?"},"content":{"rendered":"\n<p>HR Attendance policy <a href=\"https:\/\/corpbiz.io\/human-resource-templates\"><strong>template<\/strong><\/a> is necessary for an organisation when the employee&#8217;s frequent absence &amp; tardiness is causing a disturbance in the Company. With the enlarged Company to deal with employees issues, a time &amp; attendance policy is needed. In case you run a small business, you may feel that an attendance policy is unnecessary. Your employees are aware of their responsibilities, and everything has run smoothly, but as your business grows, a set attendance policy becomes increasingly important. It becomes necessary for keeping your business successful.<\/p>\n\n\n\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_82_2 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title ez-toc-toggle\" style=\"cursor:pointer\">Page Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 eztoc-toggle-hide-by-default' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/corpbiz.io\/learning\/hr-attendance-policy-what-to-include-and-exclude\/#An_Overview_of_Attendance_Policy\" >An Overview of Attendance\nPolicy<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/corpbiz.io\/learning\/hr-attendance-policy-what-to-include-and-exclude\/#The_objective_of_the_HR_Attendance_Policy\" >The objective of the HR\nAttendance Policy<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/corpbiz.io\/learning\/hr-attendance-policy-what-to-include-and-exclude\/#What_is_Good_Attendance\" >What is Good Attendance?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/corpbiz.io\/learning\/hr-attendance-policy-what-to-include-and-exclude\/#Importance_of_HR_Attendance_Policy\" >Importance of HR Attendance\nPolicy<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/corpbiz.io\/learning\/hr-attendance-policy-what-to-include-and-exclude\/#Essential_Points_of_an_Effective_Attendance_Policy\" >Essential Points of an\nEffective Attendance Policy<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/corpbiz.io\/learning\/hr-attendance-policy-what-to-include-and-exclude\/#Disciplinary_Actions\" >Disciplinary Actions<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/corpbiz.io\/learning\/hr-attendance-policy-what-to-include-and-exclude\/#Conclusion\" >Conclusion<\/a><\/li><\/ul><\/nav><\/div>\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"An_Overview_of_Attendance_Policy\"><\/span>An Overview of Attendance\nPolicy<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>Regular and\npunctual attendance is a vital responsibility of every employee at the Company.\nAn employee is expected to report to work as scheduled, on time &amp; prepared\nto start working. Employees are expected to remain at their jobs for their\nentire work schedule. Late arrival and early departure or other absences by\nscheduled hours are disruptive &amp; need to be avoided. <\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"The_objective_of_the_HR_Attendance_Policy\"><\/span>The objective of the HR\nAttendance Policy<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<ul><li>The aim of the attendance policy is to encourage attendance and to monitor employees regarding their punctuality.<\/li><li>The objective of the attendance policy is to reduce <strong>absenteeism<\/strong><sup><a href=\"https:\/\/en.wikipedia.org\/wiki\/Absenteeism\"><strong>[1]<\/strong><\/a><\/sup> in the workplace, thereby implementing &amp; enforce an attendance policy.<\/li><\/ul>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"What_is_Good_Attendance\"><\/span>What is Good Attendance?<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>The employees\nwith less than four incidents of tardiness or absenteeism in a year are an\nexample of an employee with good attendance. An employee will receive an\nadditional paid day for the following year. Employees have a good attendance\nrecord based on the following: <\/p>\n\n\n\n<ul><li>Consistently reporting to the job.<\/li><li>Leaving a job at the scheduled shift end time.<\/li><li>Take breaks or lunch that do not require more\nthan the expected length.<\/li><li>Arriving at the job at the scheduled shift start\ntime.<\/li><li>Remaining at the position during working hours.<\/li><li>&nbsp;Notifying\ntheir manager when they need to be late or absent.<\/li><li>Being late or absent for good reasons only.<\/li><\/ul>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Importance_of_HR_Attendance_Policy\"><\/span>Importance of HR Attendance\nPolicy<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p><strong>Following are the importance of the HR\nAttendance Policy:<\/strong><\/p>\n\n\n\n<ul><li>It makes employees more punctual &amp; regular.<\/li><li>Increases employee reputation for dependability.<\/li><li>Increase productivity.<\/li><li>Reduces absenteeism.<\/li><li>Better use of the skilled employees as the most\nqualified employees is of less use in case they are not present regularly.<\/li><li>Helps management to take worker-related\ndecisions. <\/li><li>Important attendance issues can be identified.<\/li><li>Poor attendance puts a responsible manager and\nco-worker under pressure, as they must carry out the job of others besides\ntheir career.<\/li><li>The attendance policy ensures that employees are\npaid in full &amp; on time.<\/li><li>Good attendance helps you in getting a good\nposition.<\/li><li>It helps in deciding on how attendance can be\nimproved.<\/li><li>A good attendance record increases morale.<\/li><li>Incentivising rewards along with a good\nattendance record.<\/li><\/ul>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Essential_Points_of_an_Effective_Attendance_Policy\"><\/span>Essential Points of an\nEffective Attendance Policy<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p><strong>Following are some key points of an\neffective attendance policy:<\/strong><\/p>\n\n\n\n<ol><li><strong>Examine Your Company Culture: <\/strong>If you do not have an attendance policy, examine your company culture and talk to your managers to find out how they deal with tardiness &amp; absenteeism.<\/li><li><strong>Set up a method for tracking attendance: <\/strong>The simple way to track attendance is using your employees&#8217; time cards.<\/li><li><strong>Define absence and tardiness: <\/strong>It is essential for the success of your attendance policy to specifically explain what an absence is &amp; what it means to be tardy. Without these definitions, employees can claim they did not know. <\/li><li><strong>Set up a Method for Tracking Attendance: <\/strong>this is a straightforward method for tracking attendance using your employee time cards. <\/li><li><strong>Create a list of approved absences and documents required: <\/strong>You should consider medically related as an approved absence as long as your employees get permission beforehand or notify you within a reasonable time.<\/li><li><strong>Please keep it simple: <\/strong>Resist the urge to cover all situations in HR Attendance Policy. Instead, stick to common principles, explain your expectations, and use language that everyone can understand.<\/li><li><strong>Clarify the Difference between Unexcused absences and Approved absences: <\/strong>Your employees are clear on when they may violate the attendance policy.<\/li><li><strong>Include Realistic Disciplinary Action against Unexcused Absences: <\/strong>The attendance policy should cover the consequences of an unexcused absence. Do not go overboard in the hopes that you will deter further absences. Losing an entire day\u2019s pay is not commensurate with being 15 minutes late.<\/li><\/ol>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Disciplinary_Actions\"><\/span>Disciplinary Actions<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>In case of a\nmanager suspects that an employee is misusing their sick leave, said employee\nmight submit doctor&#8217;s notes to avoid a progressive discipline process. If the\nemployee is found to be unintentionally tardy, then corrective counselling will\nbe the first step to finding a solution. Here is some disciplinary action that\ngoes up to &amp; including termination if: <\/p>\n\n\n\n<ul><li>Corrective counselling does not work.<\/li><li>Your absenteeism or tardiness directly\ninfluences your work.<\/li><li>You are wilfully tardy.<\/li><\/ul>\n\n\n\n<p><strong><em>Note:\nUnreported &amp; Unexcused absences are not considered as hours worked.\nTherefore, we will not compensate them.<\/em><\/strong><\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Conclusion\"><\/span>Conclusion<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>This completes our overview of the HR Attendance Policy. The reasons for absent-minded behaviour are numerous, and its effects are multiple. High absenteeism virtually never occurs in isolation, which is crucial. The belief among employees that management is ignoring them, a toxic company culture, poor management, or other circumstances are frequently additional contributing causes. <\/p>\n\n\n\n<p class=\"text-left\"><b>Read our Article<\/b>:<mark style=\"background: #fffd03 !important;\"><a href=\"https:\/\/corpbiz.io\/learning\/different-hr-policies-and-procedures-needed-by-a-business\/\">Different HR Policies and Procedures Needed by a Business<\/a><\/mark><\/p>\n\n\n\n<p><\/p>\n","protected":false},"excerpt":{"rendered":"<p>HR Attendance policy template is necessary for an organisation when the employee&#8217;s frequent absence &amp; tardiness is causing a disturbance in the Company. With the enlarged Company to deal with employees issues, a time &amp; attendance policy is needed. In case you run a small business, you may feel that an attendance policy is unnecessary. [&hellip;]<\/p>\n","protected":false},"author":42,"featured_media":45527,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":[],"categories":[2515],"tags":[2518],"acf":{"service_id":"300"},"authorName":"Krishna Kumar","authorImageUrl":"https:\/\/corpbiz.io\/learning\/wp-content\/uploads\/2022\/07\/MicrosoftTeams-image-62.jpg","authorDescription":"Krishna Kumar has completed BA-LLB with a specialization in constitutional Laws from ICFAI University. As a recent graduate, He has both legal research and content writing experience in various law firms. He secures good drafting skills for various legal documents in multiple fields of law.","postViews":3729,"readingTime":3,"_links":{"self":[{"href":"https:\/\/corpbiz.io\/learning\/wp-json\/wp\/v2\/posts\/45526"}],"collection":[{"href":"https:\/\/corpbiz.io\/learning\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/corpbiz.io\/learning\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/corpbiz.io\/learning\/wp-json\/wp\/v2\/users\/42"}],"replies":[{"embeddable":true,"href":"https:\/\/corpbiz.io\/learning\/wp-json\/wp\/v2\/comments?post=45526"}],"version-history":[{"count":4,"href":"https:\/\/corpbiz.io\/learning\/wp-json\/wp\/v2\/posts\/45526\/revisions"}],"predecessor-version":[{"id":45531,"href":"https:\/\/corpbiz.io\/learning\/wp-json\/wp\/v2\/posts\/45526\/revisions\/45531"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/corpbiz.io\/learning\/wp-json\/wp\/v2\/media\/45527"}],"wp:attachment":[{"href":"https:\/\/corpbiz.io\/learning\/wp-json\/wp\/v2\/media?parent=45526"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/corpbiz.io\/learning\/wp-json\/wp\/v2\/categories?post=45526"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/corpbiz.io\/learning\/wp-json\/wp\/v2\/tags?post=45526"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}