{"id":45497,"date":"2022-07-20T12:33:24","date_gmt":"2022-07-20T07:03:24","guid":{"rendered":"https:\/\/corpbiz.io\/learning\/?p=45497"},"modified":"2022-07-20T12:33:27","modified_gmt":"2022-07-20T07:03:27","slug":"different-hr-policies-and-procedures-needed-by-a-business","status":"publish","type":"post","link":"https:\/\/corpbiz.io\/learning\/different-hr-policies-and-procedures-needed-by-a-business\/","title":{"rendered":"Different HR Policies and Procedures Needed by a Business"},"content":{"rendered":"\n<p class=\"has-drop-cap\">The purpose of the <a href=\"https:\/\/corpbiz.io\/human-resource-templates\"><strong>HR Templates<\/strong><\/a> is to provide your HR Team with the starting block they must excellent working environment at the Company premises. The HR Templates include many policy documents, forms &amp; agreements. This blog explains the Different HR Policies and procedures a business needs. <\/p>\n\n\n\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_82_2 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title ez-toc-toggle\" style=\"cursor:pointer\">Page Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 eztoc-toggle-hide-by-default' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/corpbiz.io\/learning\/different-hr-policies-and-procedures-needed-by-a-business\/#What_are_HR_Policies\" >What are HR Policies?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/corpbiz.io\/learning\/different-hr-policies-and-procedures-needed-by-a-business\/#HR_Policies_and_Procedures_under_HR_Templates\" >HR Policies and Procedures under HR Templates<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/corpbiz.io\/learning\/different-hr-policies-and-procedures-needed-by-a-business\/#How_to_Write_HR_Policies\" >How to Write HR Policies?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/corpbiz.io\/learning\/different-hr-policies-and-procedures-needed-by-a-business\/#Conclusion\" >Conclusion<\/a><\/li><\/ul><\/nav><\/div>\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"What_are_HR_Policies\"><\/span>What are HR Policies?<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>Human Resource strategies are also defined as the set of\nnorms &amp; concepts of behaviour which regulate an organisation&#8217;s interaction\nwith its employees. An HR policy proposal sets instructions for a broad range\nof employment connections inside the business. The primary purpose and\nrelevance of HR rules are self-evident. All firms must need the HR Policies and\nProcedures to promote normal behaviour and employee relations equality.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"HR_Policies_and_Procedures_under_HR_Templates\"><\/span>HR Policies and Procedures under HR Templates<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>HR Department Policies &amp; Procedures are critical in SMEs\nbecause they give an outline, uniformity, management, justice, and rationality.\nMoreover, they guarantee that employment laws are followed and that their\nemployees know their obligations and goals. Here are some essential HR Policies\nand Procedures mentioned and defined:-<\/p>\n\n\n\n<ol><li><strong>Code of\nConduct<\/strong>: This policy is the company\u2019s policies, consisting of its mission,\nvision &amp; ethics. This is created to inform employees about the HR policies\nand procedures for maintaining discipline and behaviours at the workplace. The\ncode of conduct is the type of HR policy containing the company\u2019s rules that\nemployees need to adhere to. It includes-<\/li><li>Dress code,<\/li><li>Electronic usage policy,<\/li><li>Media policy,<\/li><li>Equal rights for all,<\/li><li>Conflict of interest,<\/li><li>Proper work environment,<\/li><\/ol>\n\n\n\n<p>This policy also includes the rules &amp; penalties in case\nan employee breaches and violates the code of conduct. <\/p>\n\n\n\n<ul><li><strong>Employee\nInformation Forms<\/strong>: In India, it is crucial to file proper documents of the\nemployee that work in the company. The employee&#8217;s contract Acts as the umbrella\ncovering a list of agreements and HR policies.<\/li><\/ul>\n\n\n\n<p>According to India\u2019s employment laws, this\nis essential to file proper documents of the employees to ensure appropriate\nnavigation of the complex &amp; diverse employment framework.<\/p>\n\n\n\n<ul><li><strong>Leave Policy<\/strong>: According to requirements, all companies should have a good leave policy to provide clarity of leaves they would be entitled to take in year. The HR policy should include a proper bifurcation of the leaves into sick, paid, casual, etc. it must also mention public holidays.<\/li><li><strong>Recruitment Policy<\/strong>: This policy usually identifies candidate selection criteria and outlines the new employee onboarding process. If you are an employee referral program, include it in the recruitment policy. <\/li><li><strong>Employee Evaluation Forms<\/strong>: This evaluation policy communicates to the employees how their work is graded transparently &amp; performance is rewarded. This ensures that all employees are treated honestly and can be great inspirational tools. <\/li><li>HR Surveys:<\/li><li><strong>Maternity &amp; Paternity Leave Policy<\/strong>: All organisations with more than ten workers must follow the <strong>maternity benefits (amendment) Act, 2017<\/strong><sup><a href=\"https:\/\/en.wikipedia.org\/wiki\/Maternity_Benefit_(Amendment)_Act,_2017\"><strong>[1]<\/strong><\/a><\/sup>. Maternity Act is perhaps one of the prevalent HR policies in India. It outlines the advantages and leaves a pregnant woman who has worked in an organisation for 80 days entitled to. As per this Act, this policy must include at least a 26-week paid leave for women for the first two children &amp; 12 weeks of leave.<\/li><li><strong>Termination Policy<\/strong>: On the other hand, this policy explains how the employee is expected to provide their resignation &amp; the amount of notice needed. That may also list the employee actions that may result in termination. <\/li><li><strong>Health &amp; Safety Policy: <\/strong>The health &amp; safety policy outlines the responsibilities and processes of all employees to keep the workplace safe. <\/li><li><strong>Working hours &amp; overtime policy<\/strong>: This policy states how flexible the work hours are when breaks shall be taken and for how long, how to clock out &amp; in. and explain how overtime work is handled &amp; compensated.<\/li><\/ul>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"How_to_Write_HR_Policies\"><\/span>How to Write HR Policies?<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>In case your HR team has to draft an HR policy, certain\nprecautions have to be taken because you want the botched official document of\nyour organisation, which lays down important rules &amp; regulations for all\nemployees.<\/p>\n\n\n\n<p>The unclear document riddled with errors shall eventually\nmake the HR team look bad in front of every employee, especially the leadership\nteam. Here are essential precautions which help you write correct HR policies\nand procedures:-<\/p>\n\n\n\n<p><strong>Precaution 1: Get the\nHR policies title spot on- <\/strong>All HR policy documents have a title that\nsummarises the document&#8217;s contents in a straightforward manner. Before the HR\nteam even begins drafting the contents of the policy, they should find a\nsuitable title because it sets the tone and the context for the rest of the HR\nprocedures. HR policy ties various processes together; an apt policy title\nshall assist employees in identifying &amp; referring to particular procedures.\nYour policy title needs to be able to answer the basic questions such as\nwhether the title explains the entire policy, how it can assist the reader, and\nif employees, old\/new, can comprehend the title.<\/p>\n\n\n\n<p><strong>Precaution 2: know\nwhy we need HR policies- <\/strong>Understanding the actual motive behind writing HR\npolicies is essential. In another way, what do you want to achieve when writing\nHR policy?<\/p>\n\n\n\n<p>They are addressing the doubts &amp; questions of employees\nwithout any problems. They shall be able to see the policy documents and\nspecific policy points. Hence, this is crucial to outline the motives of the\ncompany and the HR team.<\/p>\n\n\n\n<p><strong>Precaution 3: keep\nthis crisp &amp; clear- <\/strong>When you create the HR policies document, you shall\nbe clear about the language. Can the reader understand whatever you mentioned\nin the polices document entirely? If not, then the team has to go back to the\ndrawing board &amp; simplify the language. This should be simple, clear, and\nconcise. All processes need to be explained in elementary style.<\/p>\n\n\n\n<p><strong>Precaution 4: Sound\nas the alarm in your HR policies wordings- <\/strong>HR policy should apply to every\nemployee, even to the leadership team. And that is why the policy statement\nneeds to underline every rule &amp; regulation. In addition, you should follow\nthem up with repercussions if rules are not obeyed or employees try to\ncircumvent them same.<\/p>\n\n\n\n<p>&nbsp;&nbsp;<strong>Precaution\n5: Uncomplicated the complicated- <\/strong>HR policy can be downright tricky &amp;\nconfusing to follow. That is why the team should be sure that the policies are\nwritten correctly. Also, all little policies and rules within the policy must\nbe clearly defined. For instance, you need to provide references for approaches\nwhich are not clear. Your readers will try to understand the meaning of every\ntiny piece of information in the HR policy.<\/p>\n\n\n\n<p><strong>Precaution 6: Chalk\nout the outline- <\/strong>The HR policies for the company need to be clearly\noutlined. Moreover, this means that the specific procedures and guidelines\nshould be broken down into steps so that call employees can understand and\nfollow them.<\/p>\n\n\n\n<p><strong>Precaution 7: The\nfinal steps- <\/strong>Now that HR policies have finally taken shape, we should not\npull the trigger &amp; finalise it no matter how desperately we need it. Since\nthis is the final draft, you should read again your policies and then re-read\nthe policies to oust &amp; rectify any errors. You need to provide clarity on\nall small information and take care of any omissions before the final draft is\nfinalised.<\/p>\n\n\n\n<p><strong>Precaution 8: Get\nadditional help- <\/strong>The HR policies written by you or the HR team under your\nsupervision might still have many errors, which may go unnoticed. So, get help\nfrom professionals for additional comments and feedback. This process will help\nyou fine-tune your HR policy.<\/p>\n\n\n\n<p><strong>Precaution 9: Testing\nit on others-<\/strong> You must build confidence before submitting the\norganisation&#8217;s final HR policy. That is why this is a great idea to share it\nwith other members of the HR team &amp; senior executives from other\ndepartments.<\/p>\n\n\n\n<p><strong>Precaution 10: The\npolicy needs to adapt- <\/strong>The underlying fact about official documents like\nthe HR policies is that they are bound to change. Business decisions, crises like\nthe ongoing pandemic, work trends, and the market will influence HR policies\nand procedures to some degree. <\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Conclusion\"><\/span>Conclusion<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>The HR (Human Resource) department is solely responsible for\nensuring that the company&#8217;s policies adhere to all applicable local, state, and\nfederal regulations. HR staff must also be aware of these rules and follow the\nproper protocols. Given the complexity of Indian corporate law, adequate care\nshould be given when developing the company&#8217;s policies.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>The purpose of the HR Templates is to provide your HR Team with the starting block they must excellent working environment at the Company premises. The HR Templates include many policy documents, forms &amp; agreements. This blog explains the Different HR Policies and procedures a business needs. What are HR Policies? Human Resource strategies are [&hellip;]<\/p>\n","protected":false},"author":42,"featured_media":45500,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":[],"categories":[2515],"tags":[2516],"acf":{"service_id":"300"},"authorName":"Krishna Kumar","authorImageUrl":"https:\/\/corpbiz.io\/learning\/wp-content\/uploads\/2022\/07\/MicrosoftTeams-image-62.jpg","authorDescription":"Krishna Kumar has completed BA-LLB with a specialization in constitutional Laws from ICFAI University. As a recent graduate, He has both legal research and content writing experience in various law firms. He secures good drafting skills for various legal documents in multiple fields of law.","postViews":2554,"readingTime":5,"_links":{"self":[{"href":"https:\/\/corpbiz.io\/learning\/wp-json\/wp\/v2\/posts\/45497"}],"collection":[{"href":"https:\/\/corpbiz.io\/learning\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/corpbiz.io\/learning\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/corpbiz.io\/learning\/wp-json\/wp\/v2\/users\/42"}],"replies":[{"embeddable":true,"href":"https:\/\/corpbiz.io\/learning\/wp-json\/wp\/v2\/comments?post=45497"}],"version-history":[{"count":7,"href":"https:\/\/corpbiz.io\/learning\/wp-json\/wp\/v2\/posts\/45497\/revisions"}],"predecessor-version":[{"id":45506,"href":"https:\/\/corpbiz.io\/learning\/wp-json\/wp\/v2\/posts\/45497\/revisions\/45506"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/corpbiz.io\/learning\/wp-json\/wp\/v2\/media\/45500"}],"wp:attachment":[{"href":"https:\/\/corpbiz.io\/learning\/wp-json\/wp\/v2\/media?parent=45497"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/corpbiz.io\/learning\/wp-json\/wp\/v2\/categories?post=45497"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/corpbiz.io\/learning\/wp-json\/wp\/v2\/tags?post=45497"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}