{"id":39428,"date":"2022-01-20T11:37:14","date_gmt":"2022-01-20T06:07:14","guid":{"rendered":"https:\/\/corpbiz.io\/learning\/?p=39428"},"modified":"2022-01-20T11:39:27","modified_gmt":"2022-01-20T06:09:27","slug":"aoc-4-form","status":"publish","type":"post","link":"https:\/\/corpbiz.io\/learning\/aoc-4-form\/","title":{"rendered":"AOC 4 Form: Things You Must Know"},"content":{"rendered":"\n<p class=\"has-drop-cap\">The interplay between the company and the stakeholders is quite\ndelicate and prone to dispute. Thus, it is important for companies to remain\ntransparent with their stakeholders from a financial&#8217;s standpoint.&nbsp;<\/p>\n\n\n\n<p>There is a requirement under the Companies Act, 2013 that mandates companies to disclose their fiscal details with MCA. These details include <a href=\"https:\/\/corpbiz.io\/learning\/basic-financial-statements\"><strong>Financial Statements<\/strong><\/a>, disclosures, Board&#8217;s report, and the Auditor&#8217;s report. AOC 4 form is used for this purpose. Besides, the companies are also required to file AOC 4 CFS for disclosing consolidated financial statements with authority.<\/p>\n\n\n\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_82_2 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title ez-toc-toggle\" style=\"cursor:pointer\">Page Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 eztoc-toggle-hide-by-default' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/corpbiz.io\/learning\/aoc-4-form\/#Who_needs_to_file_AOC_4_form_with_RoC\" >Who needs to file AOC 4 form with RoC?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/corpbiz.io\/learning\/aoc-4-form\/#Companies_Act_2013_norms_for_the_filing_of_financial_statements\" >Companies Act 2013 norms for the filing of financial\nstatements<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/corpbiz.io\/learning\/aoc-4-form\/#_Key_Facts_to_Ponder_while_Filing_AOC-4_Form\" >&nbsp;Key Facts to Ponder while Filing AOC-4 Form<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/corpbiz.io\/learning\/aoc-4-form\/#Requirement_for_Certifying_AOC_4_Form\" >Requirement for Certifying AOC 4 Form<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/corpbiz.io\/learning\/aoc-4-form\/#Fees_for_filing_AOC_4_form\" >Fees for filing AOC 4 form<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/corpbiz.io\/learning\/aoc-4-form\/#Late_fees_pertaining_to_the_filing_AOC_4_form\" >Late fees pertaining to the filing AOC 4 form<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/corpbiz.io\/learning\/aoc-4-form\/#Penalty_for_non-filing_of_AOC_4_form\" >Penalty for non-filing of AOC 4 form<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/corpbiz.io\/learning\/aoc-4-form\/#Conclusion\" >Conclusion<\/a><\/li><\/ul><\/nav><\/div>\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Who_needs_to_file_AOC_4_form_with_RoC\"><\/span>Who needs to file AOC 4 form with RoC?<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>The given entities are needed to file AOC 4 XBRL. (Note: XBRL is\nan extensible business reporting language used for electronic financial and\nbusiness reporting)<\/p>\n\n\n\n<ul><li>Listed companies and their Indian subsidiaries<\/li><li>Companies having a capital of 5 crores or above.<\/li><li>Companies having a turnover of 100 crores or more.<\/li><li>Companies that come under Companies Rules 2011<\/li><\/ul>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Companies_Act_2013_norms_for_the_filing_of_financial_statements\"><\/span>Companies Act 2013 norms for the filing of financial\nstatements<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p><strong><em>Companies Act 2013 has laid down following norms pertaining to the filing of financial statements with the ROC: <\/em><\/strong><\/p>\n\n\n\n<table class=\"table table-bordered\"><tbody><tr><td>\n  <strong><em>Company\u2019s Position<\/em><\/strong>\n  <\/td><td>\n  <strong><em>Filing of financial statement with the RoC<\/em><\/strong>\n  <\/td><\/tr><tr><td>\n  Financial statement received the clearance at AGM\n  in addition the consolidated financial statements and documents attached with\n  the same. \n  &nbsp;\n  <\/td><td>\n  Within thirty days of the company\u2019s AGM along\n  with fees as per section 403. Please note that in case of OPC, the said\n  timeline has been capped at 180 days from the closure of the FY. \n  <\/td><\/tr><tr><td>\n  In case of an adjourn meeting\n  <\/td><td>\n  Within thirty days of timeline of the adjourned\n  AGM along with fees\/ additional fees as recommended by the Act. \n  <\/td><\/tr><tr><td>\n  If financial statements fails to received the\n  approva\n  <\/td><td>\n  Within thirty days of the company\u2019s AGM. Please\n  note that the financial statement attached with the necessary enclosures will\n  be considered provisional till the duration the approved financial statements\n  are filed. \n  <\/td><\/tr><tr><td>\n  If AGM is not held\n  <\/td><td>\n  Within thirty days from the company\u2019s AGM along\n  with the fees\/additional fees recommended by the Act. Please note that the\n  said statement along with necessary enclosures and the reason for not\n  convening the AGM have to be filed\n  <\/td><\/tr><\/tbody><\/table>\n\n\n\n<p>30<sup>th<\/sup> Sep\nof the given assessment year is last date for holding the annual general meeting. Post the said date; entities have 30 days timeline to file\nform AOC 4 with MCA. This implies that the said from should be filed on or\nbefore by the Oct 30 of the given assessment year. <\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"_Key_Facts_to_Ponder_while_Filing_AOC-4_Form\"><\/span><br>\n&nbsp;Key Facts to Ponder while Filing AOC-4 Form<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p><strong><em>Segment I-\nDetails and information w.r.t Balance sheet (Part A)<\/em><\/strong><\/p>\n\n\n\n<ul><li>Make sure to add CIN (Company Identification Number)<\/li><li>Upon clicking the prefill button, you will come across the auto prefilled page relating to the company&#8217;s details such as name, date of incorporation, members, authorized capital, so on. Make sure these fields reflect the correct information.\u00a0\u00a0<\/li><li>Make sure to fill up the Start and End date of the FY in the relevant fields.<\/li><li>Enter the Date of AGM in which the financial statements and Boards&#8217; report received the approval of the BODs<\/li><li>Make sure to add a date on which auditors had enclosed their signature on the financial statements.<\/li><li>Provide confirmation about the AGM meeting along with the date on which it took place.<\/li><li>In the case of a subsidiary entity, make sure to enclose the details of the same and its holding company. Besides, confirm the applicable provision of the Companies Act, 2013 that laid down the foundation of the subsidiary entity.<\/li><li>Enter Auditor&#8217;s details such as name, membership number. The same is true for auditor firms as well.\u00a0\u00a0<\/li><li>Aptly add the type of company and the\u00a0<strong><em>applicability of Schedule III of The Companies Act 2013*<\/em><\/strong>.<\/li><li>Schedule III of the Companies Act 2013 facilitates the format relating to the financial statements as per the Accounting Standards (AS) and Indian Accounting Standards under its Division I and Division II, respectively.<\/li><li>Add details relating to the consolidated financial statements and management of books in digital form.<\/li><\/ul>\n\n\n\n<p><strong><em>Segment I-\nInformation &amp; &nbsp;Particulars w.r.t\nBalance sheet (Part B)<\/em><\/strong><\/p>\n\n\n\n<p>Part B\nentails information relating to the balance sheet and the financial aspects of\nthe same. Make sure said information is filled in aptly.<\/p>\n\n\n\n<p><strong><em>Segment\nII- Information and Particulars in respect of Profit &amp; Loss Account<\/em><\/strong><\/p>\n\n\n\n<p>Enter\nProfit &amp; Loss Account and the financial parameters in this section<\/p>\n\n\n\n<p><strong><em>Segment\nIII- Reporting of Corporate Social Responsibility<\/em><\/strong><\/p>\n\n\n\n<p>This is an\nessential part of the AOC 4 form. Here, you must enter Applicability of\nCorporate Social Responsibility<strong><em>&nbsp;in accordance with&nbsp;<\/em><\/strong>Section\n135 of the Companies Act 2013. Besides, the segment also seeks information\nrelating to turnover and net worth.<\/p>\n\n\n\n<p>Enter\naverage overall company&#8217;s profit for the preceding three FY in INR. Besides,\nmake sure to add the CSR expenditure for the last three years.<\/p>\n\n\n\n<p>In the\ntabular format of this section, make sure to add the spending activity accordingly.<\/p>\n\n\n\n<p>Add the\ndetails of the finance implementing agencies, if applicable<\/p>\n\n\n\n<p>Add confirmation relating to the submission of the Enclosure of Responsibility statement of the CSR committee on implementation and monitoring of <a href=\"https:\/\/corpbiz.io\/learning\/corporate-social-responsibility\/\"><strong>CSR policy<\/strong><\/a> to the Boards&#8217; report.&#8217;<\/p>\n\n\n\n<p><strong><em>Segment\nIV- Disclosure about related party transactions<\/em><\/strong><\/p>\n\n\n\n<p>It is a vital section of the AOC 4 form as it\nseeks the inclusion of detail of contract drawn between company and third-party\nbased onarm&#8217;s\nlength and non-arm length transaction.&nbsp;<\/p>\n\n\n\n<p>The arm length\ntransaction essential refers to a business contact that sets out independent\nliabilities and duties of concerned parties.<\/p>\n\n\n\n<p><strong><em>Segment V-\nAuditor&#8217;s Report<\/em><\/strong><\/p>\n\n\n\n<p>Add CAG&#8217;s recommendation\/report for the audit report u\/s 143 of the <strong>companies Act, 2013<\/strong><sup><a href=\"https:\/\/en.wikipedia.org\/wiki\/Companies_Act_2013\"><strong>[1]<\/strong><\/a><\/sup>, if any. It is mandatory for the government-driven entity.<\/p>\n\n\n\n<p>Besides,\nmake sure to add Auditor&#8217;s negative remark and the CARO&#8217;s applicability, if\nany.<\/p>\n\n\n\n<p><strong><em>Segment VI- Miscellaneous<\/em><\/strong><strong><em><\/em><\/strong><\/p>\n\n\n\n<p><strong><em>This\nsection covers two critical sections as shown below:&nbsp;<\/em><\/strong><\/p>\n\n\n\n<ul><li>Applicability of secretarial audit\u00a0<\/li><li>Attachment of detailed disclosure relating to report of the Directors as per Section 134(3)<\/li><\/ul>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Requirement_for_Certifying_AOC_4_Form\"><\/span>Requirement for Certifying AOC 4 Form<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<ul><li>A\ndeclaration has to be furnished by the CEO\/CFO\/Director confirming that all the\ndetails enclosed in the form are valid and adhere to the relevant law.<\/li><\/ul>\n\n\n\n<ul><li>The form\nshould enclose the digital signature and DIN of the Director and PAN of the\nCEO\/CFO\/manager.<\/li><\/ul>\n\n\n\n<ul><li>The\nfull-time practicing CA\/CS\/Cost accountant must provide a declaration\nconfirming the said professionals have verified the attached enclosures. The\ndeclaration must also assure that the said professionals have thoroughly\nexamined the information and certified the same for legitimacy.<\/li><\/ul>\n\n\n\n<ul><li>The\npracticing professional must provide their membership number and the status i.e.\nfellow or associate.<\/li><\/ul>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Fees_for_filing_AOC_4_form\"><\/span>Fees for filing AOC 4 form <span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p><strong><em>The applicable fees taking share capital into consideration are as follows; <\/em><\/strong><\/p>\n\n\n\n<table class=\"table table-bordered\"><tbody><tr><td>\n  <strong><em>Nominal Share Capital<\/em><\/strong>\n  <\/td><td>\n  <strong><em>Fee applicable<\/em><\/strong>\n  <\/td><\/tr><tr><td>\n  &gt;Rs 1,00,000\n  <\/td><td>\n  Rs 200\/ document\n  <\/td><\/tr><tr><td>\n  Rs 1,00,000 to Rs 4,99,999\n  <\/td><td>\n  Rs 300\/document\n  <\/td><\/tr><tr><td>\n  Rs 5,00,000 to Rs 24,99,999\n  <\/td><td>\n  Rs 400\/document\n  <\/td><\/tr><tr><td>\n  Rs 25,00,000 to Rs 99,99,999\n  <\/td><td>\n  Rs 500\/document\n  <\/td><\/tr><tr><td>\n  Rs 1,00,00,000 or more\n  <\/td><td>\n  Rs 600\/document\n  <\/td><\/tr><\/tbody><\/table>\n\n\n\n<p>For company lacking share capital Rs 200\/document\nwill be the fees. <\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Late_fees_pertaining_to_the_filing_AOC_4_form\"><\/span>Late fees pertaining to the filing AOC 4 form<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p><strong><em>In case of deferred filing the balance sheet\/ financial statement\/ annual returns the given fee structure would come to effect: <\/em><\/strong><\/p>\n\n\n\n<table class=\"table table-bordered\"><tbody><tr><td>\n  <strong><em>Period of Delay<\/em><\/strong>\n  <\/td><td>\n  <strong><em>Additional fee payable<\/em><\/strong>\n  <\/td><\/tr><tr><td>\n  Delay beyond the duration &nbsp;cited &nbsp;u\/s 137(1) of the Act \u2013 Due dates to file\n  AOC 4 (within thirty days of the AGM\u2019s date)\n  <\/td><td>\n  Rs 100\/day\n  <\/td><\/tr><\/tbody><\/table>\n\n\n\n<p><strong><em>In case of deferred filing relating to balance sheet\/ financial statement\/ annual returns, the following fee structure shall be applicable: <\/em><\/strong><\/p>\n\n\n\n<table class=\"table table-bordered\"><tbody><tr><td>\n  <strong><em>Period of Delay<\/em><\/strong>\n  <\/td><td>\n  <strong><em>Additional fee payable<\/em><\/strong>\n  <\/td><\/tr><tr><td>\n  Up to 30 days\n  <\/td><td>\n  2 x of standard filing fees\n  <\/td><\/tr><tr><td>\n  More than 30 days &amp; up to 60 days\n  <\/td><td>\n  4 x standard filing fees\n  <\/td><\/tr><tr><td>\n  More than 60 days &amp; up to 90 days\n  <\/td><td>\n  6 x standard filing fees\n  <\/td><\/tr><tr><td>\n  More than 90 days &amp; up to 180 days\n  <\/td><td>\n  10 x standard filing fees\n  <\/td><\/tr><tr><td>\n  More than 180 days\n  <\/td><td>\n  12 x standard filing fees\n  <\/td><\/tr><\/tbody><\/table>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Penalty_for_non-filing_of_AOC_4_form\"><\/span>Penalty for non-filing of AOC 4 form <span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<table class=\"table table-bordered\"><tbody><tr><td>\n  <strong><em>Defaulting Party<\/em><\/strong>\n  <\/td><td>\n  <strong><em>Penalty Imposed<\/em><\/strong>\n  <\/td><\/tr><tr><td>\n  Company\n  <\/td><td>\n  Rs 1000 for per day of default. The max penalty\n  can go up to Rs 10 Lakhs\n  <\/td><\/tr><tr><td>\n  1. Managing Director\/CFO<br>\n  2. In case of the absence of said officials-Any other Director who has the\n  board\u2019s approval. <br>\n  3. In case such Director is not available-All directors of the company\n  <\/td><td>\n  Rs 1 Lakh + Rs 100 for each day of default. The\n  max penalty can go up to Rs 5 lakhs. \n  <\/td><\/tr><\/tbody><\/table>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Conclusion\"><\/span>Conclusion <span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>It is an utmost requirement for the companies to file AOC 4 form with MCA on time, not for averting penalties but to establish an amicable relationship with the potential stakeholders. The timely and uninterrupted filing of the AOC 4 form reflects the company\u2019s intention to remain transparent on the financial front.<\/p>\n\n\n\n<p class=\"text-left\"><b>Read our Article<\/b>:<mark style=\"background: #fffd03 !important;\"><a href=\"https:\/\/corpbiz.io\/learning\/shelf-prospectus-as-per-companies-act-2013\/\">Shelf Prospectus as per Companies Act, 2013\n<\/a><\/mark><\/p>\n","protected":false},"excerpt":{"rendered":"<p>The interplay between the company and the stakeholders is quite delicate and prone to dispute. Thus, it is important for companies to remain transparent with their stakeholders from a financial&#8217;s standpoint.&nbsp; There is a requirement under the Companies Act, 2013 that mandates companies to disclose their fiscal details with MCA. These details include Financial Statements, [&hellip;]<\/p>\n","protected":false},"author":22,"featured_media":39439,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":[],"categories":[120],"tags":[301],"acf":{"service_id":"1"},"authorName":"Pankaj Tyagi","authorImageUrl":"https:\/\/corpbiz.io\/learning\/wp-content\/uploads\/2022\/01\/MicrosoftTeams-image-42.jpg","authorDescription":"Pankaj has a diverse experience of writing research papers, blog, and articles during his college time. Earlier, he was working as a tax consultant in a financial firm, but his interest in writing drives him to pursue a career in the writing field.","postViews":5459,"readingTime":5,"_links":{"self":[{"href":"https:\/\/corpbiz.io\/learning\/wp-json\/wp\/v2\/posts\/39428"}],"collection":[{"href":"https:\/\/corpbiz.io\/learning\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/corpbiz.io\/learning\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/corpbiz.io\/learning\/wp-json\/wp\/v2\/users\/22"}],"replies":[{"embeddable":true,"href":"https:\/\/corpbiz.io\/learning\/wp-json\/wp\/v2\/comments?post=39428"}],"version-history":[{"count":19,"href":"https:\/\/corpbiz.io\/learning\/wp-json\/wp\/v2\/posts\/39428\/revisions"}],"predecessor-version":[{"id":39448,"href":"https:\/\/corpbiz.io\/learning\/wp-json\/wp\/v2\/posts\/39428\/revisions\/39448"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/corpbiz.io\/learning\/wp-json\/wp\/v2\/media\/39439"}],"wp:attachment":[{"href":"https:\/\/corpbiz.io\/learning\/wp-json\/wp\/v2\/media?parent=39428"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/corpbiz.io\/learning\/wp-json\/wp\/v2\/categories?post=39428"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/corpbiz.io\/learning\/wp-json\/wp\/v2\/tags?post=39428"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}