{"id":15987,"date":"2020-09-08T11:45:48","date_gmt":"2020-09-08T06:15:48","guid":{"rendered":"https:\/\/corpbiz.io\/learning\/?p=15987"},"modified":"2025-03-05T18:47:24","modified_gmt":"2025-03-05T13:17:24","slug":"documents-required-for-private-limited-company-registration-india","status":"publish","type":"post","link":"https:\/\/corpbiz.io\/learning\/documents-required-for-private-limited-company-registration-india\/","title":{"rendered":"What is the Documents Required For Private Company Registration?"},"content":{"rendered":"\n<p class=\"has-drop-cap\">Documentation is an imperative part of\nevery registration process. If you don\u2019t get it right, you might encounter\nlegal constraints while incorporating the company. The authority would\ncontinuously intimate you for resubmission unless you furnish the right set of\ndocuments. So be cautious while arranging the documents for incorporation. This\narticle would explore the type of Documents Required for Private company\nregistration. <\/p>\n\n\n\n<p>You need to furnish the KYC document of core members such as the Director, Shareholders, and Nominee for <a href=\"https:\/\/corpbiz.io\/company-registration\" title=\"Private Limited Company Registration\"><strong>Private Limited company registration<\/strong><\/a>. To be precise, you must provide the KYC documents of all those individuals who were mentioned in AOA and MOM of the company. Apart from that, you also need to furnish office address proof to the authority for verification purposes. <\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter\"><img decoding=\"async\" width=\"602\" height=\"683\" src=\"https:\/\/corpbiz.io\/learning\/wp-content\/uploads\/2020\/09\/image-30.png\" alt=\"Private Company Registration\" class=\"wp-image-15988\" srcset=\"https:\/\/corpbiz.io\/learning\/wp-content\/uploads\/2020\/09\/image-30.png 602w, https:\/\/corpbiz.io\/learning\/wp-content\/uploads\/2020\/09\/image-30-264x300.png 264w\" sizes=\"(max-width: 602px) 100vw, 602px\" \/><\/figure><\/div>\n\n\n<p class=\"text-left\"><b>Read our article<\/b>:<mark style=\"background: #fffd03 !important;\"><a href=\"https:\/\/corpbiz.io\/learning\/benefits-of-private-limited-company\/\">5 Eminent Benefits of Private Limited Company<\/a><\/mark><\/p>\n\n\n\n<p><strong><em>Below is the list exhibiting the documents required\nfor Private company registration<\/em><\/strong><\/p>\n\n\n\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_82_2 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title ez-toc-toggle\" style=\"cursor:pointer\">Page Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 eztoc-toggle-hide-by-default' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/corpbiz.io\/learning\/documents-required-for-private-limited-company-registration-india\/#Documents_Required_Regarding_Individual_Stakeholders\" >Documents Required Regarding Individual\nStakeholders<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/corpbiz.io\/learning\/documents-required-for-private-limited-company-registration-india\/#Documents_Required_To_Be_Submitted_In_Case_If_the_Stakeholder_Is_a_Corporate_Body\" >Documents Required To Be\nSubmitted In Case If the Stakeholder Is a Corporate Body<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/corpbiz.io\/learning\/documents-required-for-private-limited-company-registration-india\/#Documents_of_Registered_Office\" >Documents of Registered Office<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/corpbiz.io\/learning\/documents-required-for-private-limited-company-registration-india\/#Additional_Documents_Required_for_Private_Company_Registration\" >Additional Documents Required for\nPrivate Company Registration<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/corpbiz.io\/learning\/documents-required-for-private-limited-company-registration-india\/#Things_You_Must_Know_About_Private_Limited_Company\" >Things You Must Know About\nPrivate Limited Company<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/corpbiz.io\/learning\/documents-required-for-private-limited-company-registration-india\/#Conclusion\" >Conclusion<\/a><\/li><\/ul><\/nav><\/div>\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Documents_Required_Regarding_Individual_Stakeholders\"><\/span>Documents Required Regarding Individual\nStakeholders<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<ul>\n<li>Photos of the stakeholders\n(passport size)<\/li>\n\n\n\n<li>Self-attested copy of PAN card.\n<\/li>\n\n\n\n<li>Self-attested copy of Aadhaar\ncard. <\/li>\n\n\n\n<li>Self-attested copy of\nidentification proof (DL, Passport, or Voter ID)<\/li>\n\n\n\n<li>Self-attested copy of address\nproof (Phone\/Mobile Bill and Electricity Bill)<\/li>\n\n\n\n<li>The document shall reflect the\nname and address of the concerned members.<\/li>\n\n\n\n<li>The utility bill should be the\nlatest one<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Documents_Required_To_Be_Submitted_In_Case_If_the_Stakeholder_Is_a_Corporate_Body\"><\/span>Documents Required To Be\nSubmitted In Case If the Stakeholder Is a Corporate Body <span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<ul>\n<li>Copy of PAN card enclosing the seal and signature of the authorized person. <\/li>\n\n\n\n<li>Letter of consent or board resolution.<\/li>\n\n\n\n<li>Copy of address proof of the authorized person. <\/li>\n<\/ul>\n\n\n\n<div class=\"shadow1\"><strong>Note:<\/strong> It should also have the signature and round seal of the authorized person. <\/div>\n\n\n\n<ol>\n<li>The documents mentioned above\nare mandatory. <\/li>\n\n\n\n<li>The photocopy of the aforesaid\ndocuments shouldn\u2019t be unclear and shall enclose the signature and round seal\nof the authorized person. <\/li>\n<\/ol>\n\n\n\n<p><strong><em>The following documents can be furnished as an address proof.<\/em><\/strong><\/p>\n\n\n\n<ul>\n<li>Electricity Bill; or<\/li>\n\n\n\n<li>Phone\/Mobile Bill;<\/li>\n\n\n\n<li>Other Documents are based on\ndifferent scenarios.<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">Noteworthy Points<\/h3>\n\n\n\n<ul>\n<li>The document should clearly\nindicate the Address &amp; Name of the Director\/Nominee.<\/li>\n\n\n\n<li>The utility bill that displays\nthe address shall not be more than two months old.<\/li>\n\n\n\n<li>The bank statement shall be in\nthe form of either a bank Passbook or an online net banking statement.<\/li>\n\n\n\n<li>The bank statement should\nreflect the latest transaction. <\/li>\n\n\n\n<li>The bank statement copies shall\nbe clear and should be verified by the director via signature and seal. <\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Documents_of_Registered_Office\"><\/span>Documents of Registered Office\n<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<ul>\n<li>For private company registration, the company must own a registered place of business in India.<\/li>\n\n\n\n<li>The applicant can furnish the latest copy of the utility bill, <em><strong>rental agreement<\/strong><\/em><sup><a href=\"https:\/\/en.wikipedia.org\/wiki\/Rental_agreement\"><em><strong>[1]<\/strong><\/em><\/a><\/sup>, or a sale deed at the authority to prove the admittance to the registered office. <\/li>\n\n\n\n<li>Proof of address regarding the place of business. <\/li>\n<\/ul>\n\n\n\n<p><strong><em>The following documents can act proof of business address. <\/em><\/strong><\/p>\n\n\n\n<ul>\n<li>Electricity Bill; \/<\/li>\n\n\n\n<li>Phone\/Mobile Bill; <\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">Noteworthy Points<\/h3>\n\n\n\n<ul>\n<li>The utility bill act as a\nstandalone proof for the business address. No other alternatives are acceptable\nin such a case.&nbsp;&nbsp; <\/li>\n\n\n\n<li>The document shall clearly\nreflect the place of business. <\/li>\n\n\n\n<li>The bill reflecting the place\nof business should not be more than two months old.<\/li>\n\n\n\n<li>The bill should be verified by\nthe person via signature. <\/li>\n\n\n\n<li>The photocopies of the\nrequested documents should be clear and self-attested.<\/li>\n\n\n\n<li>Make sure all the requested\ndocuments are verified and enclose the signature of the concerned officials. <\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Additional_Documents_Required_for_Private_Company_Registration\"><\/span>Additional Documents Required for\nPrivate Company Registration<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<ul>\n<li>Detail about the share capital amount and proposed share ratio. <\/li>\n\n\n\n<li>A brief of the organization in writing. <\/li>\n\n\n\n<li>Occupational information of the shareholders and directors<\/li>\n\n\n\n<li>In case the place of business is situated on the rented property, then you must furnish a copy of the rent agreement along with NOC from the owner. <\/li>\n\n\n\n<li>Affidavits for non- acceptance*<\/li>\n\n\n\n<li>NOC declaring the amendment made to the original subscribers of MOA.<\/li>\n\n\n\n<li>Subscriber sheets related to the MOA and the AOA. <\/li>\n\n\n\n<li>Company\u2019s PAN card. <\/li>\n\n\n\n<li>Nationality proof of the foreign national subscriber, if applicable. <\/li>\n<\/ul>\n\n\n\n<p>In January 2020, the MCA rolled out a\nnotification regarding the issuance of a new form SPICe Plus. The decision was\ntaken under the purview of India\u2019s Ease of Doing Business initiatives. <\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Things_You_Must_Know_About_Private_Limited_Company\"><\/span>Things You Must Know About\nPrivate Limited Company <span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<ul>\n<li>Personal assets are exposed to\nminimal risk in a private limited company. <\/li>\n\n\n\n<li>Pvt. Ltd. Co. is treated as an\nautonomous legal entity.<\/li>\n\n\n\n<li>The members of the Private\nLimited Company rejoice Limited Liability. <\/li>\n\n\n\n<li>Discourages unethical trading\nof shares. Members are not allowed to expose share to the outsiders.&nbsp; <\/li>\n\n\n\n<li>The private limited company\nruns on the concept of \u2018perpetual succession\u2019, meaning the company would remain\nin existence until it is legally wrapped up. <\/li>\n\n\n\n<li>Being an autonomous legal\nentity, the private ltd. company is competent to sue anybody in its own name.\nSimilarly, it could be sued by other legal entities as well.<\/li>\n\n\n\n<li>No minimum capital is required\nfor incorporating a private limited company. Earlier this limit was set up to\nRs 1, 00,000. <\/li>\n\n\n\n<li>The private limited company\noffers the convenience of seamless fund fetching via the transferability of\nshares within the organization.<\/li>\n\n\n\n<li>Private limited company limits\nits exposure to the general public. <\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Conclusion\"><\/span>Conclusion <span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>The documentation is the core of any registration process, and the margin of error here is pretty damn low. Most of the mistake that occurs in the registration process is mainly arises in the documentation part. So you need to extra careful while preparing documents for the registration purpose. Avoid confronting the authority with improper documentation or else you might find yourself in trouble.<\/p>\n\n\n\n<p class=\"text-left\"><b>Read our article<\/b>:<mark style=\"background: #fffd03 !important;\"><a href=\"https:\/\/corpbiz.io\/learning\/procedure-for-registration-of-private-limited-company-india\/\">Private Limited Company Registration Procedure in India<\/a><\/mark><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Documentation is an imperative part of every registration process. If you don\u2019t get it right, you might encounter legal constraints while incorporating the company. The authority would continuously intimate you for resubmission unless you furnish the right set of documents. So be cautious while arranging the documents for incorporation. This article would explore the type [&hellip;]<\/p>\n","protected":false},"author":22,"featured_media":15989,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":[],"categories":[154],"tags":[976],"acf":{"service_id":"1"},"authorName":"Pankaj Tyagi","authorImageUrl":"https:\/\/corpbiz.io\/learning\/wp-content\/uploads\/2022\/01\/MicrosoftTeams-image-42.jpg","authorDescription":"Pankaj has a diverse experience of writing research papers, blog, and articles during his college time. Earlier, he was working as a tax consultant in a financial firm, but his interest in writing drives him to pursue a career in the writing field.","postViews":9256,"readingTime":4,"_links":{"self":[{"href":"https:\/\/corpbiz.io\/learning\/wp-json\/wp\/v2\/posts\/15987"}],"collection":[{"href":"https:\/\/corpbiz.io\/learning\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/corpbiz.io\/learning\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/corpbiz.io\/learning\/wp-json\/wp\/v2\/users\/22"}],"replies":[{"embeddable":true,"href":"https:\/\/corpbiz.io\/learning\/wp-json\/wp\/v2\/comments?post=15987"}],"version-history":[{"count":12,"href":"https:\/\/corpbiz.io\/learning\/wp-json\/wp\/v2\/posts\/15987\/revisions"}],"predecessor-version":[{"id":69058,"href":"https:\/\/corpbiz.io\/learning\/wp-json\/wp\/v2\/posts\/15987\/revisions\/69058"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/corpbiz.io\/learning\/wp-json\/wp\/v2\/media\/15989"}],"wp:attachment":[{"href":"https:\/\/corpbiz.io\/learning\/wp-json\/wp\/v2\/media?parent=15987"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/corpbiz.io\/learning\/wp-json\/wp\/v2\/categories?post=15987"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/corpbiz.io\/learning\/wp-json\/wp\/v2\/tags?post=15987"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}